Summary
Date Posted: Thursday, July 14, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
E T Temporary - Team Assistant

Duties and Accountabilities
• Liaising with relevant Ministries, Government Departments and IFC staff members on matters relating to the issuance of Residence /Work Permits and Entry Visa’s to Kenya.
• Process and follow up with the relevant Ministries on visa requests for staff coming from countries with no Kenya diplomatic representation.
• Build diplomatic and protocol networks for the IFC with various Government Ministries and Departments.
• Managing VIP visits including airport clearance while providing logistical support in collaboration with the administrative and security teams.
• Brief new staff members on visa and immigration requirements.
• Liaising with HR on matters relating to staff contracts and entitlements.
• Timely processing of exemption documents including Vehicle registration, Importation, Deregistration and the processing of the ProA, Pro1A, Pro1B, Pro1C, Pro D forms.
• Timely processing of shipping documentation for duty free importation of Goods.
• Timely processing of documentation for Value Added Tax Exemptions.
• Liaising with designated clearing agents to ensure the timely clearance of Bank vehicles, equipment machinery and other assets for the Country office.
• Processing Diplomatic Identification Cards.
• Processing Drivers Licenses including renewals.
• Processing Personal Identification Numbers (PIN) from the Kenya Revenue Authority.
• Processing Diplomatic License Plates or Civilian License Plates.
• Processing the staff Notification of Departure.
• Maintenance of effective management systems for information storage and tracking of documentation submitted to various Government Ministries and Department.

Selection Criteria
• Minimum of High school diploma, Bachelor’s Degree preferred with at least 2 years or more of experience, or the equivalent combination of education and experience.
• Relevant work experience in a large multinational organization.
• Demonstrated proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook).
• High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature.
• High degree of motivation, initiative, flexibility and reliability.
• Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy.
• Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups.
• Ability to prepare reports and tracking reports of communications submitted to various government ministries and department.
• Strong written and communication skills in English.
• Ability to produce high quality work under pressure.
• Effective time management and organizational skills.


Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
Interested applicant click here to apply

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