Summary
Date Posted: Friday, September 03, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The Procurement and Office Coordinator position under the supervision of the Procurement Manager supports the procurement, office, administrative functions of the project

Key Roles and Responsibilities
• Assists in the management of local procurements, customs clearance procedures, inventory control, and the logistics functions of the project
• Maintains strict compliance with US-government policies and procedures
• Create purchase orders, scanning and uploading all documentation
• Assist in receiving and tracking procured/acquired assets
• Assist with the preparation of Request for Quotations (RFQ) and Requests for Proposals (RFP)
• Assist in the preparation of Purchase Orders and Contracts for commodities
• Planning and coordinating procurement of goods and services
• Consult with and educate departments about sourcing strategies, supplier outreach and procurement processes/requirements
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems
• Book and track accommodation, taxi, flights in collaboration with project staff and/ travel agency
• Assist in planning logistics for meetings/seminar/trainings, providing the location and materials
• Assist and lead, if delegated by Procurement Manager, in performing procurements, including identifying reliable service providers, evaluating quotes, preparing the bid analysis, giving recommendations after approval, requesting invoices
• Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and project
• Keep records of all documents received
• Handle the process of filling in logbooks by drivers and summarize in Excel for tracking fuel usage.
• Supervise project drivers, including duty scheduling, leave planning, etcAssist drivers in completing and/ submission of timesheets, travel advance and travel expense Reports
• Review daily vehicle logs and ensure they are properly filled and submitted monthly as part of the Site Office finance reports.
• Responsible for purchase office supplies.
• Coordinate and maintain records for staff office space, phones, parking, company office keys.
• Ensure office and/ warehouse leases are up to date
• Supervise the office cleaners and gardener

Qualifications
• Bachelor's degree or a high school diploma (based on level) and 2-4 years of experience OR the equivalent combination of education and experience.
• Experience on USAID-funded development programs with high volume of procurement and thorough knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is highly desired.
• Strong knowledge of USAID rules and regulations as they relate to procurement
• Excellent organizational, interpersonal communication and computer skills
• Experience with USAID and donor projects is highly desirable
• Demonstrated experienced in computer skills (able to run programs such as Microsoft word, Excel)

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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Job application procedure

To apply follow this link https://rr.jobsyn.org/C4A350EF7A9D4919B7E87A1CFDED5A8610 

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