Summary
Date Posted: Tuesday, October 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Associate, Brain & Mind Institute
Responsibilities
• provide effective and high-quality executive administrative support to ensure an efficient and effectively run Institute by demonstrating initiative in planning, communicating and organizing
• in keeping with the trans-AKU mandate of BMI, schedule appointments, maintain and update Senior Executives’ calendars across different countries and time-zones
• in liaison with the Communications & Stakeholder Engagement Manager, assist in creating and executing various communication tasks
• update and manage proper documentation, including but not limited to filing, archiving, photocopying, binding, scanning, shredding, mail/phone directories
• assist in asset/facility management including coordinating the use of shared meeting spaces/boardrooms, as well as scheduling and coordinating meetings
• support procurement requirements for the Institute
• Support personnel management related logistics
• facilitate travel and accommodation logistics
• manage petty cash for the Office.

Requirements
• Bachelor’s degree in Program Management or alternative first level degree
• Diploma in Business Management/Project Management/Office Administration will be an asset
• At least four years’ experience in office or project management in a research or institution of higher learning (Colleges or University), preferably in the health field
• Proficiency in MS Office Suite (Word, Access, Excel, Power Point)
• Keen ability to work independently, show initiative, and take ownership, as well as a natural problem solver with a bias to action
• Excellent multiplatform visual graphics, verbal, and written communication skills
• Excellent inter-personal relationship with ability to work well with colleagues and full spectrum of academic staff from trainees to senior faculty members and researchers, located in different geographies
• Ability to work within short deadlines even outside normal working hours to meet targets.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified? Go to Aga Khan University (AKU) on aku.taleo.net to apply

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