Administration Assistant job at Center for International Health, Education, and Biosecurity (Ciheb)

Vacancy title:
Administration Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

Center for International Health, Education, and Biosecurity (Ciheb)

Deadline of this Job:
21 January 2022  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Tuesday, January 11, 2022 , Base Salary: Not Disclosed


JOB DETAILS:
Administration Assistant

Job Summary:
The position holder will provide administrative as well as program support in ensuring effective operations and delivery of program results at the sub-office.

Roles and Responsibilities:
• Arrange/coordinate trainings/meetings for the project and provide logistical support as required.
• Maintain a routinely updated register of all fixed assets.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipts.
• Adopt and ensure use of acceptable standards and tools for inventory management including asset registers, goods received/dispatch notes, bin cards and goods movement forms.
• Receive and tag all items delivered to CIHEB Kenya and maintain an orderly system of goods storage.
• Maintain Delivery Notes/Goods Received register for all supplies received and delivered to the programs.
• Follow up on vendor/supplier payments and utility bills and ensure payments of the same.
• Responsible for external dispatch and delivery of mails and parcels.
• Make travel and accommodation arrangements for staff and visitors/ consultants while on missions.
• Oversee the cleaning and tidiness of the office, repair works and ensure that all furniture is in good condition.
• Receive visitors, answer telephones and transfer calls to the appropriate department or staff member.

Qualifications and Experience:
• Bachelor’s degree in business administration or other related course
• At least three (3) years’ experience supporting similar roles
• Excellent interpersonal and communication skills
• Good computer skills with proficiency in MS Word and spreadsheet packages
• Ability to work under pressure

Work Hours: 8


Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
Kindly send your application that includes a cover letter and an updated CV including names of three professional referees to CIHEBKENYA_Recruitment@cihebkenya.org  on or before 21st January 2022. Applicants are advised to include the title “ADMINISTRATION ASSISTANT” on the subject line.
The Center for International Health, Education and Biosecurity (Ciheb) — Kenya is an equal opportunity employer. Only shortlisted candidates will be contacted.


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Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: 21 January 2022
Duty Station: Nairobi
Posted: 11-01-2022
No of Jobs: 1
Start Publishing: 11-01-2022
Stop Publishing (Put date of 2030): 11-01-2065
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