Duties and Responsibilities:

The duties provided below are general guidelines for the job description.

• Managing the front office desk and creating a positive image of the company.
• Responding to inquiries from callers and walk in clients.
• Planning and coordinating company meetings and events.
• Ensure all company licenses are renewed on time for proper validity.
• Monitoring of contracts and SLAs (Service Level Agreements) and advice on renewal before they expiration.
• Confirming appointments and meetings.
• Delivering clerical support by handling range of routine and special requirements.
• Organizing office lunches, staff birthdays and staff recognition events.
• Sorting and distributing mail or incoming documents.
• Performing other clerical receptionist duties such as filing, photocopying, collating information, etc.
• To undertake all the trainings attached to this role.
• Requesting and comparing quotes from suppliers.
• Ensure all company licenses are renewed on time for proper validity.
• Keeping files and documents organized.

Skills and Competencies:

• Superior interpersonal and communication skills; written and verbal.
• Ability to communicate, convince and challenge.
• Pro-activity, autonomy, self-starter attitude.
• Ability to listen and excellent sense of service.
• Discipline, organization rigor.
• Results-oriented, tenacious, and constructive spirit.
• Flexibility and adaptability in a fast-moving, fast-changing environment.
• Superior organizational skills, ability to prioritize, and comfortable working independently.
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation.
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills.
• Strong attention to detail, willingness to learn on the job, and a can-do attitude.
• Proficient computer skills and ability to operate general office equipment.
• Willingness to learn on the job.

Educational / Experience Requirements:

• Minimum of Degree in any business-related course.
• 3-5 years of relevant experience in an office setting, preferably in an administrative or clerical role.
• Female candidates are highly encouraged to apply

Method of Application

Applicants meeting the above requirements should send their applications and a detailed Curriculum Vitae to jobs@summithrmc.com indicating ‘Receptionist-Kiambu’ in the subject line.

Interviews will be done on a rolling basis until the position is filled

Only shortlisted candidates will be contacted for interview

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PURPOSE OF THE JOB:

Our client in industrial area Nairobi is recruiting the position of Accounts Assistant. The job holder will be expected to assist the accounting department with data entry, processing, and recording transactions, updating the ledger, VAT, Tallies, assisting with audits or fact-checking, and preparing budgets and reports. You should be thorough, accurate, and honest with good bookkeeping skills.

Responsibilities

• Processing invoices and issuing payments.
• To complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
• Maintains accounting ledgers by verifying and posting account transactions Responsibilities
• Accurately perform reconciliations of bank transactions, petty cash.
• Manage statutory deductions and reconcile the tax ledgers.
• Maintaining accounts receivable and accounts payable.
• Match all supplier invoices and delivery notes received with the corresponding LPOs.
• Ensure the finance, accounting policies and procedures are adhered to.
• Preparing accounts for annual audits and working with external auditors.
• Ensure the office is fully stocked with necessities.
• Other duties related to this role.

Requirements

• Have a bachelor’s degree in accounting or finance
• Have proven accounting experience of (1-2) years.
• Have completed at least CPA II
• Have impeccable integrity and diligence.
• Should have high attention to detail and excellent analytical skills.
• Should be organized, accurate and detail oriented.
• Should demonstrate a high level of integrity and confidentiality.
• Outstanding problem-solving skills.
• Exceptional attention to detail.
• Strong work ethics.
• Good time management skills.
• Ability to work independently