Job Purpose

This position is responsible for the execution of the Commission’s Strategy on job evaluation and salary structures to achieve equitable, affordable and fair remuneration in the public sector.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Oversee the preparation and review of technical papers and reports to ensure they conform to the required Standards;
• Initiate mechanisms to design, monitor and evaluate framework systems and tools for data analysis to enable the Commission to make remuneration decisions for the Public sector;
• Coordinate compensation surveys for the purpose of informing remuneration decisions;
• Provide technical input to the development and review of training curriculum for job evaluation;
• Implement policies, procedures and manuals on Job Evaluation and Salary Structures;
• Implement departmental work plans and undertake continuous performance monitoring and reporting on the work plan activities;
• Oversee the implementation of Job Evaluation grading and salary structures recommendations;
• Guide provision of feedback to enhance business processes and initiate process improvement to achieve operational excellence;
• Draft and review job evaluation and remuneration guidelines;
• Provide input into the departmental work plan and compile budget estimates to inform the departmental planning process;

Operational Responsibilities / Tasks

• Consolidate and analyze remuneration data from public institutions to enable the provision of advice to the Public Sector;
• Design remuneration structures for State and Public officers;
•  Develop and maintain remuneration and grading structure data base for all Jobs in the Public Sector to ensure ease of retrieval, confidentiality and consistency;
• Review the analysis and recommendations made in the departmental technical papers/ reports generated by senior analysts as part of the quality assessment process ;
• Present technical reports to the relevant Commission’s Technical Committee;
• Coordinate remuneration reviews for all State Officers and make recommendations based on data collected and market practice;
• Carry out job evaluation exercises for both State and Public Officers and ensure successful implementation of the adopted recommendations;
• Train, sensitize and provide technical support to state and public sector institutions to build capacity in job evaluation;
• Review request for job evaluation reviews and re-evaluating cases as appropriate;
• Maintain the job evaluation system that is used in the Public Sector;

Financial Responsibility

• Provide input in development of Departmental budget and procurement plans.

Responsibility for Physical Assets

• Computer; and
• Office furniture and equipment

Decision Making / Job Influence

• Managerial
• Analytical; and
• Operational

Working Conditions

• An office setting with occasional travel

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s degree in Social Sciences (Economics, Statistics, Human Resources, Public Administration) or relevant field of study from a recognised university; and
• Master’s degree in Social Sciences (Economics, Statistics, Human Resources, Public or Business Administration) or other relevant field from a recognised university is an added advantage.

Professional Qualifications /Membership to professional bodies

• Relevant professional qualification; and
• Membership to a relevant professional body; Previous relevant work experience required.
• Relevant work experience of at least eight (8) years with four (4) years in a comparable position from a reputable organization.

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of chapter six of the constitution;
• Knowledge of public finance management principles and processes;
• Demonstrated knowledge in the field of employee and compensation and remuneration policy formulation;
• In-depth knowledge in the field of job evaluation and remuneration policy.
• Mastery and expertise in design of salary structures.
• Ability to deliver results in a dynamic environment.
• Demonstrate knowledge in relevant legislation and applicable standards.
• Excellent analytical and communication skills.
• iAbility to appropriately breakdown complex information into analytical reports/analytical skills;
• Financial management skills;
• Presentation skills;
• Interpersonal skills and Team player;
• Project management skills

Job Purpose

This position is responsible for the analysis and interpretation of data on Collective Bargaining Negotiations for the public sector in line with the Guidelines.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

• Analyse data and information relating to Collective Bargaining Negotiations for Public sector organizations;
• Analyse Collective Bargaining Negotiations (CBN) proposals based on set parameters and make recommendations;
• Collect, Collate and update the data base relating to Collective Bargaining Negotiations;
• Participate in the review of CBN guidelines;
• Participate in the preparation of the departmental work plan and compilation of budget estimates;
• Implement the functional risk management framework;
• Comply with relevant statutory requirements, Government Circulars and Commission policies;
• Prepare and submit monthly, quarterly and annual reports to the Supervisor;
• Draft letters communicating the Commission’s decisions to relevant stakeholders in the Public Sector;
•  Prepare reports arising from the proceedings of the technical Committee on Collective Bargaining Negotiations;
• Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Job Dimensions:

• Responsibility for Physical Assets
• Computer
• Office furniture and equipment

Decision Making / Job Influence

• Analytical
• Operational

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s degree in any of the following disciplines: Economics, Statistics, Human Resource, Public Administration or any other equivalent qualification from a recognized university.

Professional Qualifications / Membership to professional bodies

• Diploma or Post-graduate Diploma in Human Resources/Industrial Relations/ /Law or in a related field;

Previous relevant work experience required.

• Proven relevant experience of at least six (6) years, in a reputable organisation.

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution of Kenya
• Be conversant with Public Service Policies and practices on remuneration systems.
• Good understanding of the Kenyan labour laws.
• Knowledge of public finance management principles and processes;
• A good understanding of public Sector, industrial relations and application of labour laws
• Ability to deliver results in a complex and dynamic environment
• Ability to identify customer needs and deliver service excellence
• Demonstrate knowledge in relevant legislation and applicable standards.
• Good analytical and communication skills

Job Purpose

The position is responsible for provision of cogent legal analysis and interpretation of information on legal matters to enable the Department of Legal Services operate efficiently and effectively.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

• Conduct research to find important information related to the cases and legal issues being undertaken by the Commission;
• Provide accurate and relevant interpretation of legal documents, contracts and/or agreements;
• Identify risks to the Commission as well as the Department of Legal Services and ensure compliance to the Commission’s and the Department’s legal risk framework.
• Contribute to the development of the Department of Legal Services’ Performance Contract and Work Plan;
• Attend legal proceedings and take notes of relevant information for the cases;
• Identify implications for cases from legal precedents or other legal information;
• Participate in various tender evaluation committees to ensure that the Commission’s interests are legally protected;
• Manage the Department of Legal Services’ litigation master diary and, where necessary, invite litigants for and fix hearing dates in all legal proceedings the Commission is party to;
• Peruse court files as directed by the Head of Legal Services from time to time and prepare reports;
• Compile and arrange documents for Commission and Legal and Policy Framework Committee meetings;
• under the guidance of the Head of Legal Services, draft and handle correspondences both in writing and orally with external Advocates, Third Party Advocates and Insurers;
• Keep a record of the legal files and other documents;
• File legal documents in Courts of Law;
• Serve Court pleadings in all legal proceedings the Commission is party to;
• Prepare mention and hearing notices and affidavits of service in all proceedings the Commission is party to;
• Prepare bring ups in all proceedings the Commission is party to;
• Make proposals on the process service function’s work plan and budgets.
• Ensure that all the legal files and documents are updated and kept in a systematic order so that they are readily available for use;
• Provide on-going liaison at all Court Registries and Government departments; and
• Undertake routine errands at public registries, courts, and other relevant offices.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications:

• A Degree in Law from a recognised institution.

Professional Qualifications / Membership to professional bodies

• Must be a registered process server.
• Must possess a current and valid process server certificate.

Previous relevant work experience required.

• Have at least three (3) years proven work experience in a busy law firm or department.

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution;
• Knowledge of various legal processes, policies and procedures;
• Basic knowledge of drafting court pleadings.
• Ability to deliver results in a complex and dynamic environment;
• Ability to demonstrate innovation;
• Ability to work with minimum supervision and strict timelines;
• Good communication skills;
• Good analytical skills and an eye for detail; and
• Knowledge of relevant computer applications. 

Job Purpose

This position is responsible for providing secretarial and administrative support to ensure efficient and effective service delivery.

Key Responsibilities/ Duties / Tasks

• Oversee administrative and logistical matters to ensure seamless flow of the Commission’s activities;
• Avail office stationery;
• Manage e-office for effective research and processing of information;
• Utilizing office equipment;
• Attend to internal clients and ensure they are satisfactorily served;
• Handle both outgoing and incoming calls;
• Draft responses and correspondence under the guidance of supervisor;
• Safeguard office records, equipment and documents including classified materials;
• Safeguard the integrity and confidentiality of data;
• Maintain an up-to-date filing system in the office to facilitate ease of retrieval of documents;
• Prepare responses to routine correspondence to ensure timely feedback to the clients;
• Manage office protocol and etiquette;
• Set up meeting rooms with necessary stationery and equipment’s;
• Ensure refreshments are served accordingly;
• Ensure proper office layout, cleanliness and tidiness.
• Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• KNEC Diploma in Secretarial Studies from a recognized institution or its equivalent.
• Professional Qualifications / Membership to professional bodies: Certificate in Secretarial Management Course lasting not less than 4 weeks from a recognized institution or Public Relations & Customer Care Course.
• Previous relevant work experience required: Three (3) years of service in a comparable position from a reputable organization.

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution;
• Knowledge of relevant legislation;
• Knowledge in professional standards;
• Ability to identify customer needs, develop service standards and deliver service excellence;
• High level of integrity and Interpersonal skills;
• Ability to deliver results in a complex and dynamic environment;
• High level of attention to detail;
• Ability to work well with teams; and
• Ability to work with minimum supervision under strict deadlines.

Job Purpose

This position is responsible for provision of transportation services for authorized persons and goods.

Key Responsibilities/ Duties / Tasks

• Carry out routine checks and maintenance of vehicles;
• Carry out first aid where necessary;
• Detect and report malfunctioning of vehicle’s systems;
• Carry authorized passengers and /or goods;
• Monitor efficient use of fuel in the assigned vehicle;
• Ensure cleanliness and vehicle maintenance and management;
• Maintain work tickets for vehicles assigned;
• Take initiative for security and safety of the vehicle on and off the road and safety of the passengers and /or goods; and Keep fuel card safe.

Academic qualifications

• Kenya Certificate of Secondary Education mean Grade D+ (Plus) or equivalent.
• A valid driving license free from any endorsements.

Professional Qualifications / Membership to professional bodies

• First Aid Certificate from any reputable organization.
• Suitability test for Driver Grade I.

Previous relevant work experience required.

• At least 2 years of service in a comparable position from a reputable organization.

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution of Kenya;
• Knowledge on Traffic laws;
• Knowledge of Kenyan road crafts, Highways and road designs;
• Knowledge of categories, classes and models;
• Basic mechanical Skills;
• Driving and vehicle maintenance skills;
• Communication skills;
• Interpersonal skills;
• Organizational skills;
• Ability to work under pressure; and
• Ability to work well with teams