DUTIES & RESPONSIBILITIES

Key Performance Areas

• Operationalize Communication Strategy
• Develop, implement, and evaluate the regional communications strategy in collaboration with the regional program team and external communications coordinator.
• Develop effective internal communications mechanisms to ensure that news and events are known internally and publicized as appropriate.

External Relations and Engagement

• Manage the implementation of FTA’s regional engagement and communications plan.
• Develop press materials including press statements and releases, and information kits/fact sheets.
• Establish and sustain links and contact with relevant journalists within the region to increase awareness of FTA work among journalists
• Respond to media inquiries, arrange interviews, and act as a spokesperson for the region.
• Maintain records of media coverage and collate analytics and metrics.
• Manage crisis communication as it arises and escalate to management.
• Analyse regional reports and generate impact stories for publication on newsletters, websites, and social media platforms.
• Produce and be n charge of the production of FTA’s publications; newsletters, annual reports, project profiles, and product brochures among others.
• Manage the development and production of content for the website, social media, and print publications.
• Support in events planning, organise workshops and press conferences and oversee production of merchandising and branding materials.

Member and Producer Support

• Create and manage a producer mailing database and identify strategies and extensive effective communications of impact stories to producers, donors and NFOS.
• Plan all member communications and create e-shots for forthcoming events and activities.
• Build relationships with key contacts at member organisations
• Support with the implementation of specific marketing activities relevant to membership, promotional and recruitment campaigns
• Contribute to the production of written materials for the website and promotional documentation.

SKILLS & EXPERIENCE REQUIRED

Qualifications

• A Bachelor’s degree in Communications, Journalism, media studies, or related fields.
• Being a member of a professional PR or Communications body in Eastern Africa is an added advantage.

Experience and Knowledge

• At least 3 – 5 years of work experience in communications, writing, and content creation, in an NGO setting in East Africa.
• Proficient in Microsoft office, content management systems, and social media platforms
• Experience in handling complex communication campaigns

KEY DUTIES AND RESPONSIBILITIES:
Monitoring 

• Develop an annual MEL Plan, update it as relevant and review its progress periodically. 

DUTIES & RESPONSIBILITIES
ABOUT US
ABOUT THE ROLE

• Work with the Programme Manager to ensure full understanding of the donor/funder M&E reports requirements and support compliance. 
• Review project-specific reports ensuring that they adequately respond to the project-approved indicators. 
• Collate the stakeholder and partner’s feedback on programmes, develop a report and share it as appropriate. 
• Provide technical leadership to the process of collecting, analysing and dissemination of relevant performance data.
• Identify ways and means of sharing the data and information on MEL activities with Fairtrade producers 
• In conjunction with the Programme Manager, coordinate reflection sessions with staff to identify lessons learnt 
• Coordinate the process of documenting best practices and case studies from the region. 
• Assist the Programme Manager in the coordination of quarterly reporting processes.

Evaluation and Reporting

• Support the development of ToRs for all evaluation and research activities in the region
• Play a leading role in the review of completed evaluations and researches and ensure that they meet the minimum standards
• Advise and recommend tools and strategies to improve project tracking
• Analyse changes and patterns in data and performance reports 

Data and Knowledge Management

• Establish a MEL data system and related documents and support staff to access and use 
• Provide up to date monitoring data and analysis as and when required and ensure data queries are addressed in an accurate and timely manner
• Lead on the learning plan for the LEAP project for local stakeholders in Cote d’Ivoire, including producers, cooperatives, as well as the wider sector including government, NGOs and other policy bodies. This includes the management of knowledge products based on learnings we have from data and our workstreams.
• Identify ways and means of sharing the data and information on MEL activities with Fairtrade producers 
• Support the Operations Manager in data management at producer and local level.

KNOWLEDGE, EXPERIENCE AND SKILLS:
Qualifications

• A Bachelor’s degree in social science, international development or other related field

Experience and Knowledge

SKILLS & EXPERIENCE 

REQUIRED

• Minimum of three (3) years professional experience in an MEL position responsible for implementing MEL activities of international development projects.
• Experience of participating in evaluation activities
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative)

CONSULTANTS PROFILE 

• Bachelor’s degree in graphic design or related field.
• At least 3-5 years’ experience as a graphic designer or in a related field.
• Demonstrable graphic design skills with a strong portfolio.
• Multimedia Content Development
• Proficiency with required desktop publishing tools, including Photoshop, InDesign, and Illustrator.
• A strong eye for visual composition.
• Effective time management skills and the ability to meet deadlines.
• Able to give and receive constructive criticism.
• Understanding of communication, marketing, product packaging, and multimedia design.
• Organization, ability to juggle multiple projects
• Experience with computer-aided design.

CONSULTANCY PERIOD

• The contract period is 9 months from January 2023 – September 2023 from the date of signing the contract.

APPLICATION PROCESS 
Interested and qualified individuals should submit their applications, which should include the following:

• Individual portfolio and profile;
• Detailed Curriculum Vitae of the graphic designer;
• Professional fee daily rate structure/rate card;
• 2 References and samples of similar assignments conducted in the past.

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APPLICATION PROCESS
The proposal from consultants should include the following elements:

• The lump-sum fee indicating the breakdown of all costs. This fee should be inclusive of ALL considerations.
• Designer profile CV (with experience and qualifications, portfolio of previous works-web links),
• Proposed delivery timeline based on the deadlines provided in this document.
• Consultant(s) are encouraged to include any additional information they believe demonstrates added value within the scope of this assignment.

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KNOWLEDGE, EXPERIENCE AND SKILLS:
Qualifications

• Bachelor’s Degree in Economics, Agriculture or related field
• Experience and Knowledge
• A minimum of 3 years’ experience in agricultural development, microfinance and/or finance institutions
• Experience in identifying and supporting sustainable supply chains from a financial perspective
• Demonstrable knowledge and experience in value chain assessments
• Ability to build business cases to attract private sector partners to work with new businesses
• Knowledge of agricultural development and sustainable business practices
• Knowledge and understanding of market systems approaches is highly desirable
• Thematic knowledge and expertise in FTA’s priority areas

Skills

• Good command of spoken and written English and French
• A keen entrepreneurial mindset, with a natural interest in new trends and
• innovations in the sector
• Excellent interpersonal skills with the ability to interact with individuals across multi-functional disciplines and a wide variety of stakeholders
• Conflict resolution skills

KEY DUTIES AND RESPONSIBILITIES:
Finance Management & Compliance

• Ensure effective planning and budget management and compliance with FTA, FTF (Fairtrade UK teams) and donor standards and procedures.
• Lead on the development of and ensure LEAP financial reporting systems and deadlines are in place and meet organizational and donor standards
• Monitoring income and work with Workstream Leads to review plans and expenditure against budget.
• Set-up systems and ensure compliance with all FTA and donor policies and procedures for financial, grant management, and reporting in collaboration with the FTA Programme Manager.
• Undertake compliance checks and ensure all relevant policies and procedures are implemented effectively across all LEAP operations
• Ensure the LEAP team and partners adhere to all compliance requirements from FTA, FTF and donors through developing guidelines, leading trainings and having calls with partners or grantees
• Maintain oversight and monitor day‐to‐day financial management including financial transfers, payments, banking, reconciliation, invoicing, debtor management, bookkeeping, retirements, and petty cash
• Engage, support and when designated manage compliance initiatives and audits as prioritized by FTA, FTF or donors
• Initiate and monitor MoUs, consultant contracts and agreements with external suppliers/partners as well as manage supplier/partner relationships to ensure effective delivery of contractual commitments for producers.
• Ensure that funders are kept informed as required about financial activities, deliverables, and service outputs. LEAP Programme Support
• Lead on the management of premises and facilities, procurement, communication, and IT systems, logistics, and office supplies.
• Support Project Manager to develop Internal Control System and tools for timely budget tracking to avoid over- and/or under-spending
• Support the technical teams with developing accurate financial forecasts for their workplans, as well as working closely with programme staff on value for money calculations.
• Line management of two administrative staff (one finance & administration officer and one administration officer)
• Lead on the management of all project logistics and operations with the support of the administration officers
• Consolidate financial reports based on information from project partners to be submitted to the donor as per the reporting schedule, as well as cash-flow projection.
• Lead on the writing and contribution to the successful submission of donor financial and narrative reporting, and the fulfillment of compliance and visibility requirements
• Contribute to ensuring the project develops and delivers against its workplan, by supporting the financial management of the project (in collaboration with

DUTIES & RESPONSIBILITIES
the Programme Manager and Workstream Leads)

KNOWLEDGE, EXPERIENCE AND SKILLS:
Qualifications

• Bachelor’s degree in Business Administration, Financial Management or related field.
• Certified Accountancy qualification

Experience and Knowledge

• At least 5 years’ operational management experience, including budget management, compliance systems, supplier and contract management.
• Experience in finance - including processing of expenditure (invoices and receipts – including thorough proof and accounting validation), cash flow control, book-keeping, payments etc
• Experience in providing Finance and Project Management support to donor funded project including project budget monitoring, reporting and forecasting. 
• Experience in managing individuals and teams.
• Experience in grant management and compliance with partners
• Understanding of the NGO sector, working with donors and related HR and legal requirements