Summary
Date Posted: Wednesday, August 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position Summary
• The People Operations Assistant assists with the administration of the day-to-day operations of the People department functions and duties. The People and Culture Assistant carries out responsibilities in some or all of the following functional areas: Filing, contract management, and recruitment, leave administration, and orientation, process work permits and assist with HRIS implement at. This position is based in Nairobi, Kenya but supports functions across all of AWF’s Africa based offices. This position will report to the Senior Officer, People and Culture. The position will be for 6 months.

Responsibilities
• Assist in managing physical and electronic filing of the Human Resources Department by ensuring that all files are compliant, up-to-date, and complete. Share the employee filing system with the other offices.
• Assist in coordinating recruitments, , posting advertisements, responding to applications, Long-listing candidates, scheduling interviews, (as applicable) selection process, and ensuring that all interview reports are received and filed.
• Keep track of Africa and Europe recruitments and share the recruitment log with the HR Team on a weekly basis.
• Assist in drafting employment offer letters and contracts, including new contracts, amendments, and renewals. Facilitate all signatures and electronically files for fully executed documents.
• Send out a monthly summary of new and renewed contracts to HR Officer and HR Manager.
• Perform reference and background checks on selected candidates
• Assist in the development of employee materials for on boarding and off boarding. Assist in coordinating new staff meeting schedule with relevant key staff, directors, and (as applicable).
• Track probation reviews for new hires and send final review reminders to manager one month before the end of the probation period
• Update the HRIS and other systems as requested.
• Ensure all statutory payments (NSSF, NHIF and HELB etc) are submitted by or before deadlines
• Provide administrative support to the People and Culture department on a daily basis.
• Respond to employee queries in a timely manner.
• Other relevant projects and duties as assigned.

Qualifications
• Bachelor’s degree in Human Resources Management or related field
• Member of IHRM
• At least 2 years progressive experience in Human Resources.
• Experience working with HRIS systems. Familiarity with UKGPro (formerly Ultipro) is an added advantage.
• Proven experience in an international context
• Proactivity is a key requirement for this position
• Excellent organizational skills: able to multitask in a fast paced environment.
• Ability to provide good customer service with patience and a sense of urgency.
• Professional, diplomatic and thoughtful communication skills.
• Strong Computer Skills: Microsoft Office Suite, familiarity with HRIS systems or able to learn
• French fluency will be an added advantage
• Ability to manage sensitive and confidential matters with the highest level of professional.
• Good writing skills
• Strong organizational skills and attention to detail
• Strong level of competence with Excel
• High aptitude

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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