Summary
Date Posted: Wednesday, April 26, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Principal Duties and Responsibilities
Human Resource Information Management
• Oversee the human resource database and ensure that system records are accurately recorded;
• Maintain custody of updated and accurate employee and general HR records in a confidential and secure manner, in full compliance with statutory requirements and regulations.
• Enter new hire information in the human resource system database and ensure that staff files, contracts and other employee information are maintained and updated;
• Prepare monthly reports regarding terminations, transfers, and new hires.

Employee Relations
• Monitor daily attendance and investigate causes for staff absences and recommend solutions on how to resolve attendance issues.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered to ensure continuity of services.
• Inform affected staff of unexpected absences from work and coordinate actions to ensure the continuity of services.
• Monitoring prompt claims settlement within agreed SLA timelines for medical, pension, Group Life Assurance, GPA and WIBA if applicable to ensure in line with the SLA with the medical provider;
• Undertaking the monthly review of all staff joiners and leavers to ensure service providers are duly updated
• Lead in employee health and safety initiatives within the organization
• Drive the social calendar for staff initiatives that include sports programs and social activities

Staffing
• Provide advice and assistance to supervisors on staff recruitment and ensure they are conducted in accordance with the SFA Foundation’s talent acquisition policy;
• Facilitate the assessment and interview process. Invite selected applicants for interview, prepare the interview materials and manage the overall logistics. Send regret letters to unsuccessful interviewed candidates.
• Work with line managers to document a comprehensive induction program.
• Drive the confirmation process for each new employee within the probation period.
• Develop advertisements for vacant positions and support in screening applications and scheduling interviews;
• Participate in applicant interviews, ensure reference checks are collected on possible candidates and communication is sent to unsuccessful applicants

HR Operations and Service Delivery
• Perform staff orientation through proper planning of the staff onboarding process to ensure new staff members are comfortable in their workstations.
• Provide assistance during staff performance evaluations including assisting with preparations for disciplinary and grievance hearings as necessary;
• Organize staff training sessions, workshops and activities.
• Facilitate the process of employee separation and conduct exit interviews.
• Comply with approved human resource management policies and procedures, workflows and templates and provide guidance to line managers on the same.
• Timely, accurate, efficient and effective processing of HR transactions.
• Compute and record payroll data as scheduled and maintains payroll records in compliance with state regulations;
• Track payroll errors and resolve any identified errors by ensuring all necessary adjustments and corrections are made.

Person Specifications
Academic Qualifications
• Bachelor’s degree in human resource management or a Business-related field;
• Professional Qualifications
• Higher National Diploma in Human Resource Management and/or CHRP
• Member of Institute of Institute of Human Resource Management (IHRM).

Experience and Knowledge
• At least 5 years HR generalist experience in a busy human resources department.
• Working knowledge of the general fields of human resource management, including but not limited to organizational development, learning/training, recruitment, performance management, employee engagement and Kenya Labour Laws.
• Working knowledge in working with integrated HR information systems and/or ERP systems.
• Intermediate level proficiency in MS Office applications i.e. Word, Excel, PowerPoint, MS Project, Outlook, etc.

Key Competencies
• Communication: Communicates effectively and uses tact and discretion in dealing with sensitive information or while resolving delicate issues. In consultation with the supervisor, keeps staff informed of decisions, presenting them in a manner that generates understanding and acceptance.
• Teamwork: Works as a supportive team member, and acknowledges the contribution of other team members. Counsels team and individual employees on how to improve collaborative efforts.
• Planning and Organizing: Proactively plans to take into consideration interrelationships between various activities and probable obstacles; optimally organizes workload across the team, sets up review mechanisms for the team and provides guidance to resolve any obstacles affecting the plan.
• Achieving results: Proactively identifies and exploits opportunities to exceed goals, and recovers from setbacks quickly. Drives excellence within the team.
• Leading and Supervising: Takes initiative in supervising staff members under their own responsibility; clarifies roles, plans and reviews work.
• Knowledge sharing and learning: Gives adequate feedback on team performance with appropriate coaching and developmental advice.
• Judgement/Decision making: Seeks out relevant information and considers alternative options in order to make appropriate decisions.
• Change management: Contributes ideas and proposes changes to processes/methods to overcome identified issues. Accepts conditions of uncertainty and remains productive in difficult situations
• Resilience: Remains calm and focused during challenging periods. Participates fully and encourages others to engage in change initiatives.
• The documents should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Deus-Wan-CV-092022-SFA Foundation or Deus-Wan-CoverLetter-092022 -SFA Foundation.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Should you meet the above requirements, please submit a cover letter and a current Curriculum Vitae not exceeding five (5) pages including three professional referees to recruitment@scienceforafrica.foundation  with the name of the vacancy as the e-mail subject.

The cover letter should be no more than two pages long and explain why you are interested in this post and how your skills and experience make you a good fit.



All Jobs

QUICK ALERT SUBSCRIPTION