Summary
Date Posted: Sunday, September 12, 2021 , Base Salary: Not Disclosed

JOB DETAILS:

Supply Chain Assistant

Purpose Of The Job
You will be responsible for overseeing the purchase of company products, works, and services, providing cost-effective solutions, and ensuring deliveries of goods and services are done on time and in full. Further, the role is responsible for planning and leading negotiations with vendors for the best value for the organization including evaluating proposals. In addition, the role will contribute to improvement in quality and service through vendor management as well as managing reputational risk by ensuring required due diligence is done and key documents submitted during vendor onboarding.

Key Responsibility Areas
• Conduct supply market analysis including identification of new vendors.
• Vendor engagement, proposal evaluation, and negotiations.
• Award (communication to vendors including regrets & contracts issuance [drafted by Legal with input from the User Representative] - contracts where applicable).
• Supplier liaison in the vendor onboarding process. Ensure all forms are filled and required documents provided thereafter liaise with Finance for creation of the vendor.
• PO creation and ensuring issuance to vendors.
• Product codes creation.
• Support timely purchase order fulfillment, that is, ensure delivery of goods and services is done on time and in full.
• Coordinate and report on the progress of deliveries, shipments, and logistics (to include local and imported purchases).
• Check with respective internal customers that goods and services delivered meet the agreed standards and specifications.
• Conduct the asset disposal exercise.
• Ensure compliance to all procurement policies and procedures as appropriate thus ensuring an efficient and auditable procurement trail.
• Reporting: some of the reports include, but are not limited to open POs, vendor performance tracking (including OTIF), inactive vendors, spend analysis, new vendors, procurement requests tracker among others.

Qualifications
• Bachelor’s Degree in Procurement and Contract Management, Purchasing and Supply Chain Management, or any other relevant field.
• 2-4 years work experience in a similar capacity in the FMCG sector, which involves high volume transactions.
• Advanced Diploma in Purchasing & Supply (CIPS Level 5).
• Member of Kenya Institute of Supplies Management (KISM).
• Knowledge and experience in demand and supply systems and best procurement practices.
• Good financial acumen.
• Self-driven with a good business sense.
• Thorough and very attentive to detail.
• Creative and proactive approach towards challenges.
• Good negotiations skills.
• Ability to influence and build relationships at all levels with internal and external customers.
• Customer-centric and proactively keeps customers and suppliers updated on progress or requests.
• Independent, resourceful, and possess a high drive to excel

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

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