PROCURING ENTITY: OFFICE OF THE DATA PROTECTION COMMISSIONER

CONTRACT NAME AND DESCRIPTION: SUPPLY, DELIVERY, INSTALLATION, TESTING, COMMISSIONING AND MAINTENANCE OF A DATA EXTRACTION, AUDIT AND INVESTIGATIONS SYSTEM FOR THE OFFICE OF THE DATA PROTECTION COMMISSIONER (RE-TENDER)

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1. The Office of the Data Protection Commissioner invites sealed tenders for the Supply, Delivery, Installation, Testing, Commissioning and Maintenance of a Data Extraction, Audit and Investigations System for the Office of the Data Protection Commissioner (Retender). The resulting contract will be a framework contract for a period of three (3) years, with a value for money assessment undertaken annually to confirm whether the Supplier is providing satisfactory services.

2. Tendering will be conducted using open competitive method (Open National Tender) using a standardized tender document. Tendering is open to all qualified and interested Tenderers.

3. Tender documents obtained from the Office of the Data Protection Commissioner website, www.odpc.go.ke  or the PPIP portal, www.tenders.go.ke  shall be free of charge.

4. Qualified and interested tenderers may also obtain further information and inspect the Tender Documents during office hours at the address given below. Office of the Data Protection Commissioner 13th Floor, BRITAM Towers Hospital Road Email : procurement@odpc.go.ke during normal working hours on Monday to Friday between 0900hrs to 1600hrs (East Africa Time).

5. Tenderers who download the tender document must forward their particulars immediately to procurement@odpc.go.ke to facilitate any further clarification or addendum/addenda.

6. All Tenders must be accompanied by a Tender Security of Kenya Shillings 200,000.00 valid for a period of 180 days.

7. The Tenderer shall chronologically serialise/paginate all pages of the tender documents submitted.

8. Completed tenders must be delivered to the address below on or before 30th January 2023 at 1030hrs (East Africa Time). Office of the Data Protection Commissioner 13th Floor, BRITAM Towers Hospital Road P.O Box 30920-00100 and deposited in the Tender Box provided at: BRITAM Towers 13th Floor, Hospital Road

9. Electronic Tenders WILL NOT be permitted.

10. Tender documents that do not fit in the tender box shall be deposited at the Reception Desk and recorded using the register located at the reception area at the address located in the address below.

11. Tender documents will be opened immediately after the deadline date and time specified above or any deadline date and time specified later. Tenders will be publicly opened in the presence of the Tenderers' designated representatives who choose to attend at the address below.

12. Late tender documents will be rejected.

13. The addresses referred to above are:

A. Address for obtaining further information and for purchasing tender documents

Office of the Data Protection Commissioner

13th Floor, BRITAM Towers Hospital Road

P.O Box 30920-00100 Tel. 0796954269 Nairobi, Kenya

website: www.odpc.go.ke

Email: procurement@odpc.go.ke

B. Address for Submission of Tenders.

Tender Box Office of the Data Protection Commissioner 13th Floor,

BRITAM Towers Hospital Road

P.O Box 30920-00100 Nairobi, Kenya

C. Address for Opening of Tenders.

Office of the Data Protection Commissioner

12th Floor, BRITAM Towers Hospital Road

P.O Box 30920-00100 Nairobi, Kenya

DATA COMMISSIONER

OFFICE OF THE DATA PROTECTION COMMISSIONER