Summary
Date Posted: Friday, May 27, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
6. Senior Procurement Officer (Grade XIII)

Job Description
Reporting to the Vice Chancellor, the Senior Procurement Officer will;
• Develop and oversee the implementation of policies, procedures and manuals that safeguard integrity of the procurement processes of the University;
• Oversee the procurement and asset disposal process to ensure compliance with the Procurement Laws and any other relevant laws;
• Oversee the preparation, publishing and distribution of procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
• Review and Oversee preparation of all tender documents;
• Draft all procurement contract agreements
• Oversee the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPIP) or/and the MMUST website;
• Review the developed clarifications to bidders, addendums and any amendments to tender documents;
• Recommend and propose members to be appointed in the evaluation, negotiation, disposal, opening and Inspection and Acceptance Committees to the Accounting Officer in all procurement proceedings;
• Provide professional opinion and recommendations on procurement and asset disposal matters; • Oversee the development and maintain an updated list of registered suppliers for the University;
• Prepare and present weekly reports on Procurement activities to the University Management Board and advice appropriately to ensure minimal distraction of operations of the University;
• Prepare and present Quarterly reports on Procurement activities to the University Council;
• Report the implementation of the MMUST procurement plan to the University Council;
• Prepare reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal;
• Oversee the safeguarding of all procurement records and ensure the records are secure and safely maintained for ease of retrieval and future reference;
• Approve the local purchase orders, local service orders and Internal Purchase Requisitions;
• Recommend asset disposal for obsolete and unserviceable stores;
• Oversee periodic and annual stock taking for prudent inventory management;
• Ensure efficiency of systems, processes, Standard Operating Procedures (SOPs) to achieve the operational excellence that drives the University’s objectives;

Job Specification
Applicants must possess a Master’s Degree in Procurement and Supplies with nine (9) years working experience, three (3) of which at the level of Procurement/Supplies Officer Grade 12 or its equivalent. In addition they must possess a current practicing license, registered with relevant professional bodies be ICT competent and fulfill the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.

Work Hours: 8

Experience in Months: 108

Level of Education: Postgraduate Degree

Job application procedure
• Applications should be accompanied by a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials, e-mail addresses and telephone contacts and any other relevant supporting documents.
• Only successful Candidates shall be required to submit valid clearances from the following bodies;
1. Kenya Revenue Authority
2. Higher Education Loans Board
3. Ethics and Anti-Corruption Commission
4. Directorate of Criminal Investigation (Certificate of Good Conduct)
5. Registered Credit Reference Bureau
• They should also provide names, telephone numbers and contact addresses of three (3) referees.
• Applicants should request their referees to submit their confidential reports to the undersigned to be received on or before 15th June, 2022.
• Ten (10) copies of the application should be sent via registered mail or courier marked with the reference number on the left hand corner of the envelope to the under-signed. A ONE PDF running document of the application to be sent to recruitmentmay2022@mmust.ac.ke . Applications should be received on or before 15th June, 2022 by 5:00 p.m.
• Applicants with foreign earned qualifications should have their certificates certified by the Commission for University Education (CUE).

Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

Deputy Vice Chancellor (Administration & Finance)
Masinde Muliro University of Science and Technology
P.O. Box 190-50100
KAKAMEGA

Website: www.mmust.ac.ke .

MMUST IS AN EQUAL OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE
ENCOURAGED TO APPLY

MMUST does not levy any fee in the processing, recruitment & selection of applicants.

The University reserves the right not to make any appointments at any stage of the recruitment exercise.

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