Summary
Date Posted: Monday, August 26, 2019 , Base Salary: Not Disclosed

JOB DETAILS:

This is an entry position to this cadre and appointment is on permanent and pensionable terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason. Secretary at Pwani University. GRADE A 2 POSITION REF: PU/ADV/15/08/2019 .

Job Responsibilities:
• Handling telephone calls and appointments.
• Receiving and assisting Visitors.
• Transfer calls to respective offices.
• Typing correspondences.
• Taking minutes in meeting as and when required.
• Directing patients to respective consultation rooms.
• Keying patients details in the Health Unit database. Register patients
• Ordering and maintaining stationery and equipment supplies
• Ensure security of records and documents.
• Receiving and dispatching of mails and documents.
• Creating and maintaining files and proper filing system.
• Filing and updating patient’s files/records /office documents and maintaining files as per ISO requirements.
• Operate reprographic machines.
• Confidentiality maintaining patient’s data and office records and information
• Perform any other duties assigned by the Supervisor.

Job Skills:
• Organizational skills
• Interpersonal skills
• Good communication skills
• Teamwork
• Practical knowledge of ISO
• Good communication

Job Qualifications:
• Applicants must have a Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution.
• Applicants must have passed the following seven subjects offered by KNEC:
Shorthand III (80 w.p.m)
Typewriting III (50 w.p.m)
Computerized Document Processing III
Business English III/ Communication III
Office Practice III
Commerce III
Office Management III/ Office Administration and Management III
Secretarial Duties III
• Must have a certificate in computer applications from a recognized institution and knowledge in basic computer programmes such as word, excel and use of internet. Applicants with a working knowledge of ERP will have an added advantage
• Must have Practical knowledge of ISO
• Should show active involvement in International/Continental/Regional /National/ Local/Community activities

Job Education Requirements: Not Specified

Job Experience Requirements:
• Have at least two (2) years relevant work experience in similar or equivalent position in a busy office.

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Job application procedure
Interested applicants should send four (4) copies of their application for the above positions.
Applications and recommendations letters from referees should be addressed to,
The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi
Applications should include an up to date CV, giving details of applicants age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.
Pwani University is an equal opportunity employer, female candidates and persons living with disabilities are encouraged to apply.
Persons living with Disabilities should attach a copy of their National Council for Persons with Disabilities (NCPWD) registration Card.
The deadline for submitting applications is Thursday 5th September, 2019. Applications received later than this date will not be considered.
Please Note: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification

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