Summary
Date Posted: Thursday, November 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
2. Registrar (Administration) - GRADE XV

a) Job Purpose

Reporting to the Deputy Vice Chancellor (Administration and Finance), the Registrar (Administration) shall be responsible for providing guidance on human resource policies and services as well as facilities management that uphold the University’s vision and mission for the realization of a qualified, productive and superior workforce and a high performance organizational culture.

b) Job Description

The Registrar (Administration) responsibilities shall include:-

i) Coordinating the development of human resource management policies relating to staff planning, recruitment and management as well as staff retention and development;
ii) Advising the Deputy Vice Chancellor ( Administration and Finance) in regards to human resource planning, recruitment and retention;
iii) Coordinating staff training and development;
iv) Managing staff welfare within the University;
v) Formulating and implementing Departmental strategic plan;
vi) Ensuring effective administration systems are in place in conformity with University policies and procedures;
vii) Developing and controlling Departmental budget for proper utilization of resources;
viii) Managing and maintaining of staff personnel records and University wide records and documents;
ix) Developing a competitive reward and remuneration system for staff;
x) Fostering good employee relations, career development and staff welfare;
xi) Coordinating staff appraisal in the University;
xii) Coordinating and ensuring that all relevant insurance covers against risks facing the University are in place and current;
xiii) Conducting staff appraisal within the department;
xiv) Ensuring implementation of Terms and Conditions of service for University staff;
xv) Coordinating administrative functions in the University; Serving as Secretary to the University Management Board and all committees of the University Management Board;
xvi) Overseeing operations in the Transport department;
xvii) Overseeing University facilities and Utilities management; and
xviii) Any other duties as assigned from time to time by the Vice Chancellor and Deputy Vice Chancellor ( Finance and Administration).

c) Job Specification Minimum Requirements:-
i) Ph.D in Human Resource Management or Business Management with at least 12 years working experience, three (3) of which as Deputy Registrar (Administration) Grade 14 or Senior Management position in an accredited University or its equivalent;
ii) Certified Human Resource Professional(CHRP) or Certified Public Secretary, CPS(K) or equivalent;
iii) Member of the Institute of Human Resource Management or Institute of Certified Public Secretaries of Kenya in good standing.
iv) Valid practicing license; and
v) Proficiency in relevant Human Resource Information Systems computer applications.

Work Hours: 8

Experience in Months: 144

Level of Education: Postgraduate Degree

Job application procedure
Tenure of Service
The appointments of Chief Internal Auditor,Registrar (Academic Affairs),Registrar (Administration), Registrar (Planning, Research and Innovation) and University Librarian shall be on a five (5) year contract terms of service renewable once subject to satisfactory performance as appraised by the respective supervisors. The position of Medical Officer and Legal Officer shall be on Permanent & Pensionable terms upon satisfactory completion of six (6) months probation period and subject to satisfactory performance as appraised by the respective supervisors.

• Applications should be accompanied by a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials, e-mail addresses and telephone contacts and any other relevant supporting documents.
• Applicants should also submit valid clearances from the following bodies;
1. Kenya Revenue Authority
2. Higher Education Loans Board
3. Ethics and Anti-Corruption Commission
4. Directorate of Criminal Investigation (Certificate of Good Conduct)
5. Registered Credit Reference Bureau
• They should also provide names, telephone numbers and contact addresses of three (3) referees.
• Applicants should request their referees to submit their confidential reports to the undersigned to be received on or before 16th December, 2022.
• Ten (10) hard copies of the application should be sent via registered mail or courier marked with the Advert Reference number on the envelope to the undersigned. A Soft copy in PDF running format should be sent to recruitmentdec2022@mmust.ac.ke . Applications should be addressed to the undersigned to be received on or before 16th December, 2022 by 5:00 p.m.
• Applicants with foreign earned qualifications should have their certificates certified as recognized by the Commission for University Education (CUE).

Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

Deputy Vice Chancellor (Administration & Finance) Masinde Muliro University of Science and Technology
P.O. Box 190-50100 KAKAMEGA
Website: www.mmust.ac.ke   .

MMUST IS AN EQUAL OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

MMUST does not levy any fee in the processing, recruitment & selection of applicants.
The University reserves the right not to make any appointments at any stage of the recruitment exercise.

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