Summary
Date Posted: Thursday, November 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
3. Registrar (Academic Affairs) - GRADE XV

a) Job Purpose

Reporting to the Deputy Vice Chancellor (Academic and Student Affairs), the Registrar (Academic Affairs) shall be responsible for management, supervision and student enrolment, examination, programmes and certification to ensure maintenance of a good university image and academic reputation.

b) Job Description

The Registrar (Academics Affairs ) responsibilities shall include:-

i) Providing custodianship, administration and prudent management of the university instruments of governance;
ii) Declaring the academic status of each student in line with the statutory guidelines, rules and regulation of the University;
iii) Ensuring integrity, accuracy and security of academic records, production and issuance of official academic transcripts and original certificates;
iv) Declaring programmes and programme capacities for student placements and admissions;
v) Preparing, publishing and implementing the academic calendar (semester/trimester) schedules;
vi) Planning, developing and formulating all activities related to the admissions, enrolment records, registration of students, examinations, processing of results and certification;
vii) Managing of the University's student records and data;
viii) Planning, recommending, installing, administering and reviewing academic systems in line with University objectives, policies and procedures;
ix) Ensuring effective coordination and planning of units to be taught in accordance with approved University programmes as per the rules and regulations governing the implementation of academic programmes;
x) Interpreting and enforcing policies and regulations of the University touching on academic and students matters;
xi) Developing and managing the departmental budget and procurement plan;
xii) Investigating, analyzing, resolving and reviewing student disputes related to records, registration, examinations and certification;
xiii) Collaborating with other administrators; deans, faculty, IT expert and counselors to facilitate and improve services to students; registration, teaching, research, examinations, outreach activities and welfare;
xiv) Conducting appraisal of staff within the department;
xv) Serving as Secretary to the Senate and all committees of Senate; and xvi)Any other duties as assigned from time to time.

c) Job Specifications Minimum requirements:-
i) Ph.D degree with at least 12 years working experience, three (3) of which as Deputy Registrar Grade 14 or Senior Management Position in an accredited University or its equivalent;
ii) Must be registered with relevant professional body and in good standing (where applicable);
iii) ICT Competent.

Work Hours: 8

Experience in Months: 144

Level of Education: Postgraduate Degree

Job application procedure
Tenure of Service
The appointments of Chief Internal Auditor,Registrar (Academic Affairs),Registrar (Administration), Registrar (Planning, Research and Innovation) and University Librarian shall be on a five (5) year contract terms of service renewable once subject to satisfactory performance as appraised by the respective supervisors. The position of Medical Officer and Legal Officer shall be on Permanent & Pensionable terms upon satisfactory completion of six (6) months probation period and subject to satisfactory performance as appraised by the respective supervisors.

• Applications should be accompanied by a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or Passport, testimonials, e-mail addresses and telephone contacts and any other relevant supporting documents.
• Applicants should also submit valid clearances from the following bodies;
1. Kenya Revenue Authority
2. Higher Education Loans Board
3. Ethics and Anti-Corruption Commission
4. Directorate of Criminal Investigation (Certificate of Good Conduct)
5. Registered Credit Reference Bureau
• They should also provide names, telephone numbers and contact addresses of three (3) referees.
• Applicants should request their referees to submit their confidential reports to the undersigned to be received on or before 16th December, 2022.
• Ten (10) hard copies of the application should be sent via registered mail or courier marked with the Advert Reference number on the envelope to the undersigned. A Soft copy in PDF running format should be sent to recruitmentdec2022@mmust.ac.ke . Applications should be addressed to the undersigned to be received on or before 16th December, 2022 by 5:00 p.m.
• Applicants with foreign earned qualifications should have their certificates certified as recognized by the Commission for University Education (CUE).

Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

Deputy Vice Chancellor (Administration & Finance) Masinde Muliro University of Science and Technology
P.O. Box 190-50100 KAKAMEGA
Website: www.mmust.ac.ke   .

MMUST IS AN EQUAL OPPORTUNITY EMPLOYER. PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

MMUST does not levy any fee in the processing, recruitment & selection of applicants.
The University reserves the right not to make any appointments at any stage of the recruitment exercise.

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