Summary
Date Posted: Saturday, February 11, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Ref: HR/7/RMO/2023/20

Key Responsibilities
Duties and responsibilities will entail: -
• Develop, implement and maintain records management systems, procedures and regulations;
• Accommodating, storing, security, and preservation of records;
• Acquainting all members of staff with the Institute’s records keeping systems;
• Conducting records survey and appraisal on an ongoing basis;
• Initiating and implement the disposal of records in line with the laid down procedures;
• Advising on correct procedures for creating new records;
• Facilitating in mainstreaming records as a core component in the Institute’s functions;
• Articulating the records management issues to all staff;
• Initiating Reviews of the Records Management Policy;
• Participating in the design and implementation of electronic records management systems;
• Evaluating and implement the disposal of records in liaison with the records creating units;
• Implementing a disaster management plan for records;
• Handling Institute’s correspondences received and dispatched records;
• Participating in receiving and dispatch of mails; and sorting of documents;
• Filing and marking letters for action;
• Updating and maintaining up to date file movement records;
• Receipt and proper dispatch of mails and maintaining related registers;
• Preparing disposal schedules;
• Initiating appraisal and disposal of files and documents;
• Updating and maintenance of up-to-date file movement records;
• Ensuring security of files and documents;
• Ensuring proper handling of documents, pending correspondences and bring-ups;
• Updating file index;
• Ensuring that accurate and up-to-date records are maintained; and
• Ensuring that file movement records are updated and maintained.

Qualifications
For appointment to this grade, a candidate must have:
• Bachelor’s degree in Records Management, Information Management, Library Science or equivalent qualification from a recognized institution;
• Computer skills in computerized records management; and
• Fulfil the requirements of Chapter six (6) of the Constitution.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

The public is notified of the following:

Detailed job descriptions, requirements, and how to apply are available on the website https://recruit.kippra.or.ke/ 
All applications MUST be received on or before 28th February 2023 by 5:00 pm.
KIPPRA is an equal-opportunity employer. Persons with disability, females, marginalized and minorities are encouraged to apply.
There are NO fees charged by KIPPRA for any application for these positions.
Canvassing for any of these positions will result in the disqualification of the candidate.
Applicants who applied previously for the readvertised positions are encouraged to apply.
ONLY shortlisted candidates will be contacted and will be required to present originals of the following documents during the interviews.

National Identity Card.
Academic and Professional Certificates and transcripts.
Any other supporting documents and testimonials.
Memberships to relevant professional bodies and associations (where applicable).
Evidence of publications where required.
Recommendation letter (s).
The Successful candidates and will be required to avail the following documents.

Clearance from Higher Education Loans Board.
Clearance from Directorate of Criminal Investigations (Police Clearance Certificate).
Printed Online Self-Declaration Application Acknowledgement Receipt or aself-Declaration Form duly stamped by the Ethics and Anti-CorruptionCommission.
Clearance from Kenya Revenue Authority (Tax Compliance Certificate).
Clearance from a Registered Credit Reference Bureau.Applicants are requested to submit a cover letter, CV, copies of certificates & testimonials,
and duly filled personal data form which can be downloaded from the Institute’s website. All applications should be sent through the recruitment portal (link provided in section 1 abovand in the event of challenges submit the applications in soft copy via email: careers@kippra.or.ke
Applications to be addressed to:

The Executive Director,
The Kenya Institute for Public Policy Research and Analysis,
Upper Hill, Bishop Gardens Towers, 2nd Floor Bishop Road,
P.O. Box 56445, Nairobi, 00200 City
Square, Tel: 2719933/4, Fax 2719951
Nairobi, Kenya.

Late applications will not be accepted, and ONLY shortlisted candidates will be contacted.


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