Summary
Date Posted: Tuesday, April 12, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The position is responsible for the filing, retrieval, receiving and dispatching of mails, documents and files in line with approved standards and procedures.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
• N/A
Operational Responsibilities / Tasks
• Continuously identify and sort records for archiving and disposal to decongest storage space;
• Scan documents for faster retrieval of information;
• Receive, date stamp and record incoming mails;
• Serialise and file records in appropriate subject files;
• Collect mails from the post office;
• Record and dispatch outgoing mails;
• Arrange files in the Registry;
• Keep track of files in and out of the Registry;
• Maintain and repair torn and won out files;
• Deliver files and mails to action officers;
• Track file movement by taking daily census with action officers;
• Keep safe custody of keys to the Registry;
• Liaise with contracted couriers to dispatch mails;
Job Dimensions:
Financial Responsibility
• N/A
Responsibility for Physical Assets
• Computers
• Filing cabinets, furniture and files
Decision Making / Job Influence
• Operational
Working Conditions
Office setting

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
• Diploma in Records Management or in a related field from a recognized institution
Professional Qualifications / Membership to professional bodies
• N/A
Previous relevant work experience required.
• Two years of relevant experience

Functional Skills, Behavioral Competencies/Attributes:
• Meets the requirements of Chapter Six of the Constitution;
• Good interpersonal skills;
• Knowledge of relevant computer packages;
• High level of attention to detail;
• Ability to work well with teams; and
• Ability to work with minimum supervision under strict deadlines.


Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure
Interested and qualified persons are requested to submit their applications indicating their current salary together with detailed Curriculum vitae, copy of national ID, copies of academic and professional certificates and testimonials. Details of the positions are in the Commission website.
Upon granting an offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;
• A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
• A valid Clearance Certificate from the Higher Education Loans Board (HELB); A valid Clearance Certificate from an approved Credit Reference Bureau (CRB)
• (Must provide certificate or report); and
• A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)
Application to be submitted in a sealed envelope clearly marked at the top “Application for the position of……” and mailed OR delivered to:
The Commission Secretary
Salaries and Remuneration Commission
Williamson House 6th Floor
4th Ngong Avenue
P.O. Box 43126 – 00100
NAIROBI
To be received on or before 25th April, 2022.

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