Vacancy title:
Receptionist

Jobs at:
Foreign and Commonwealth Office

Deadline of this Job:
31st October 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 18th October 2018 , Base Salary: Nof Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:
The job holder will have to ensure efficient running of the Front Office, handling all telephone calls and customer enquiries in a prompt and professional manner and undertake administrative duties for the Transport Section

Roles and responsibilities / what will the jobholder be expected to achieve?:

•  Undertaking switchboard duties,-management of the answering machine to ensure a 24/7 response after hours, at weekends and holidays
  
•  Attending to visitors at Reception and controlling entry
  
•  Making hotel or other temporary accommodation bookings for visitors to the High Commission
  
•  Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers
  
•  Managing Transport Section events including meetings workshops and other work-related gatherings within the section
  
•  Record keeping-filing both electronic and paper
  
•  Assisting in management of transport booking and preparation of daily transport programme in consultation with the Transport Planner
  
•  Undertaking requisitioning & receiving responsibilities for Transport Section purchases
  
•  Administration of billing and payment receipts for shuttle services & private hire of official vehicles
  
•  Assisting in processing of taxi invoices. Pre-audit of taxi vouchers before forwarding for payment
  
•  Undertaking other administrative duties as assigned by the Transport Manager
  

Essential qualifications, skills and experience

•  A degree in any business related field;
  
•  Minimum of 4 years in an administration role;
  
•  Experience of front office management;
  
•  Excellent IT skills;
  
•  Excellent communication skills with fluent spoken and written English.
  

Required competencies
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace