Summary
Date Posted: Friday, February 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Purchasing Manager
The successful person will manage a diverse warehouse operation, supervising staff & assigning duties on a day to day basis. This person will ensure all controls are in effect for the departments and standards are adhered to. The Purchasing Manager is responsible for negotiating, acquiring, and documenting all purchases as authorized by the General Manager and Controller, and he/she must ensure that all hotel goods are properly received, stored, and issued. Additionally, the Purchasing Manager must work closely and effectively with all the department heads.

What Is In It for You
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

What You Will Be Doing
• Using established Inventory Control techniques and procedures ensure the proper rotation and inventory levels are maintained.
• Ensure accurate tracking of all items received and issued
• Ensure proper communication with the Departments with regards to inventory levels and management.
• Analyze previous purchases to predict future purchasing needs.
• Generate weekly and monthly reports on key performance indicators, such as inventory movement and volume, product overages and dead stock reports; stock rotation and wastage reports.
• Monitor expiration and stock rotation.
• Maintain staff motivation and develop strong channels of communication, through department meetings and incentive programs;
• To train and develop employees, ensuring they have necessary skills to perform their duties;
• Receiving products, checking weights, cost, quantity and quality.
• Working with the Departmental Heads, preparing orders and order all products through the procurement system
• Work directly with the Departmental Heads to ensure our items master list is maintained and proper inventory levels established
• Responsible for storage & security for food and liquor stores items.
• Coordinate month end inventories.
• To adhere to all environmental policies and procedures as required.
• Manage inventory variances through the purchasing system.
• Consistently offers professional, engaging and friendly service
• Ensure that the department works closely with the Chef and the Food & Beverage Director to purchase the highest quality product while constantly searching for the lowest price.
• Assist management with obtaining competitive price quotations and confirm purchase availabilities.
• Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
• Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
• Ensure that all storage areas are secure, clean and properly organized.
• Coordinate purchases related to capital projects with the corporate Purchasing Department as well as outside contractors.
• Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
• Ensure Fairmont Hotels & Resorts Core standards are maintained;
• Ensure clean and safe working environment in accordance to the health and safety regulations
• Other duties as assigned

Experience and Skills Include
• Service focused personality is essential
• To have atleast have relevant diploma/degree in Purchasing & Supplies
• Atleast 5 years of experience in Purchasing office
• Previous experience in a similar leadership role is an asset
• Prior experience working with Opera & Micros system required
• Strong interpersonal and problem solving abilities and the ability to lead by example
• Has outstanding guest services skills, professional presentation and sophisticated communication skills.
• Will be aware of the Hotel’s outlets and hours of operations as well as any changes conveying this information to guests.
• Has superior organization skills, not just with own work, but also by directing the work of other colleagues within the department.
• Will actively seek duties and tasks during slow periods to maximize efficiency.
• Must be able to work independently
Your team and working environment:
• Fast-paced, upscale, luxury hotel
• Fun-loving, Vibrant & passionate to grow with us
• The environment has magnificent views of majestic Mount Kenya, the Fairmont Mount Kenya Safari Club has 120 luxurious appointed guest rooms, set in over 100 acres of landscaped gardens, and offer a unique blend of comfort.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
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