I) Background

The Somalia Stability Fund (SSF) is a multi-donor fund working towards a peaceful, secure, and stable Somalia.

SSF invites eligible and qualified entities (“Bidders”) to submit quotations in response to this IFQ for the Provision of technical events management and simultaneous in person translation services from Somali to English/English to Somali (Ref #: SSFMR-053-C01)

SSF intends to hold three (3) workshops in Nairobi Kenya in the month of November 2021. The first two events scheduled for 18 November 2021 and 25 November 2021 will be physical in person with a possibility of some participants joining remotely while the third one planned for 26 November 2021 will be fully remote.

SSF therefore intends to identify on service provider to

• Provide simultaneous in person translation services to ensure full participation of Somali and English language participants

• Deploy A technical events management team to support the technical provision and coordination of online and in person events management and translation services.

• Provide requisite ICT support both in terms of hardware and software required to facilitate simultaneous in person

• Work closely with the SSF team to ensure effective preparation, management and execution of the planned events.

• Provide copies of audio recordings of the event as well as transcription text to SSF in both English and Somali Languages.

Bidders are hereby invited to submit their price quotation using the attached Quotation Submission Form (FORM A) and Schedule of Requirements and Prices (FORM B) for supplying all services as described in Section III – Specifications and List of Previous similar experience and Referee List (FORM C).

Only email attachments will be accepted. No external links that include but not limited to Google Drives, OneDrive submission of proposals will be accepted. Each email submission should be within the limit of 30 MBS. Bidders can submit multiple emails if the attachments go beyond the limit of 30 MBS. Please factor this during submission of your bid and allocate adequate time before the deadline for submissions. The electronic version of the files attached within the email submission must be in non-editable PDF format. PDF files should not be password protected to be opened but should be password protected against editing.

II) Bid Format

The Bidder shall include the following documents with its Bid:

• Quotation Submission Form as per Bidding Form A of Section II;
• A Power of Attorney/Organisation’s signing mandates clearly identifying the authorised signatory;
• A duly completed and signed priced quotation as per Statement of Requirements and Schedule of Prices - attached as Bidding Form B of Section II and Specification Table in Section III.
• A dully completed list of referees and previous experience – Attached as Bidding Form C
• A copy of the Bidder’s “Anti-Bribery” Policy document;
• A valid Business License/ Registration Certificate for Kenya;
• A valid Tax Compliance certificate;
• Completed integrity Statements