Summary
Date Posted: Sunday, March 12, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Property Supervisor

Primary Purpose:
This position is primarily responsible for managing the motor pool, inventory/assets, and supplies. This position directly supervises Property Officers, Drivers and Stores Assistants.

Essential Duties:
• End to end asset management from acquisition, record keeping, insurance, maintenance and disposal.
• Manages the RSC Africa motor pool and advises on motor vehicle needs such as disposal or new purchases.
• Directly supervises eight drivers, three Property Officers, and three Stores Assistants.
• Manages all RSC Africa equipment and ensures proper maintenance schedules are adhered to
• Oversees Management of Property contractors and service agreements to ensure they deliver their services as per their contracts.
• Oversees inventory levels and ensures that adequate levels are maintained for uninterrupted refugee processing.
• Periodic reporting of Asset Management, Supplies and Fleet Management activities.
Compliance.
• Oversees RSC Africa Property functions and ensures integrity and strict adherence to the compliance with US Government requirements, CWS and RSC Africa policies, guidelines and procedures
• Coordinates asset and fleet management functions with CWS Africa Sub-offices offering support and ensuring compliance with the main SOPs
• Ensures development, implementation, dissemination and monitoring of standard operating procedures (SOPs)
• Monitor the Property Mailbox and ensure that the established protocols are being followed.
Management and Analysis.
• Conducts regular market surveys to determine the best price for quality goods and services
• Oversees the requisition, maintenance, and inventory arrangement of expendable and non-expendable equipment, assets, supplies and vehicles
• Takes lead on monthly projections and annual budget preparation and revisions, and monitors expenses in accordance with authorized budgets
• Ensures that insurance is in place for all property and other liabilities in accordance with the laws in all RSC Africa offices
Performance Management.
• Supervises, manages and evaluates staff performance under their supervision
• Ensures coaching, mentoring, feedback and corrective action plans are being carried out where needed.
• Ensures that staff receive the necessary annual trainings in different aspects of their areas of specialization
Staff Care.
• Monitors and ensures a safe, healthy and professional work environment.
• Actively supports staff by promoting safe space, open-door and the escalation policy.
• Monitors time and attendance records for the staff under their supervision.
• Ensure direct reports are accessing and using their benefits appropriately including leave.
Program Administration
• Coordinates some tasks on behalf of the Property Manager, Senior Property Officer or Property Officers in their absence.
• Other duties as assigned by CWS/RSC Africa Management.

Qualifications:
Experience:
• Six (6) years paid work experience required
• Four (4) years related work experience required.
• Supervisory experience required.
• Experience working with contractors and vendors required.
• Three years’ experience working with an International NGO preferred.
• Experience managing an NGO motor pool preferred.
• Asset Management experience.
• Experience managing inventories and ensuring stock levels are appropriately maintained preferred

Skills:
• Knowledge of RSC Africa asset and fleet management procedures preferred.
• Demonstrated computer skills, especially Microsoft Excel

Education & Certifications:
• Bachelors degree in Business Administration or a related field required, or four (4) years additional experience in lieu of a Bachelor’s degree required.

Abilities:
• Supervise staff to ensure policies and procedures are implemented and executed in accordance with guidelines and standard operating procedures;
• Maintain a high performance standard with attention to detail, completing tasks within set timeframes;
• Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;
• Deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;
• Analyze and solve complex problems and make sound decisions;
• Work with minimal supervision
• Maintain a high performance standard with attention to detail;
• Work independently and contribute to overall operations of RSC Africa;
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Use the link(s) below to apply on company website.
• Property Supervisor 

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