Summary
Date Posted: Tuesday, November 09, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The Programme Assistant reports to the Chief Technical Advisor (CTA) and is also guided by the Programme Director.

Tasks:
• Handle general office administration related to the smooth running for the programme following the highest ethical standards of transparency, financial accountability, and integrity in all matters.
• Collect, register, and maintain all information on programme activities – including all files and records relevant to the programme management - to support accurate, timely, access to project data and information. This includes collection and management of receipts and other supporting documents in accordance with the MFA and NIRAS financial procedures and reporting requirements.
• Contribute to the preparation and implementation of programme plans, progress reports, and other programme publications.
• Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the programme activities and write minutes from the meetings. Make travel and hotel arrangements for all project staff and consultants supporting the implementation of the programme.
• Assist in the development of administrative systems at all levels of the program.
• Assist in practical arrangements of the Steering Committee and the Supervisory Board meetings.
• Monitor media coverage and highlight key issues/stories relevant to the programme objectives and outputs.
• Provide support to programme consultants in the implementation of their tasks for the achievement of programme results (communication, agenda, visas, hotel reservations, logistics etc.).
• Assist in coordinating programme volunteers/interns – supporting the programme’s efforts to provide meaningful opportunities for traditionally disadvantaged groups, especially people with disabilities, to support wider engagement on GBV prevention and response efforts.

Required qualifications and Skills
• A diploma or degree in business administration, or equivalent; candidates with a Degree in Gender & Development Studies, or International Development will also be considered.
• At least +3 years working experience in project administration and office support with proven ability to manage data and assist in the preparation of programme reports.
• Experience working in development cooperation programme is considered as an advantage – especially programmes focused on prevention and response to gender-based violence.
• Ability to work under pressure and meet deadlines with minimal supervision.
• Excellent interpersonal communication skills.
• Excellent written communication skills.
• Excellent computer skills – MS Word, Excel, PowerPoint and Outlook.
• Demonstrated ability to work in a team environment.
• Fluency (oral and written) in English and Kiswahili.
• Undertake any other relevant responsibilities and tasks as assigned.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

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Job application procedure
Interested candidates should submit their applications which include a detailed CV, cover letter and contacts of 3 references via email to JUKI@niras.com  by 22nd November 2021. Hardcopies will not be accepted. NIRAS is an equal opportunity employer.

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