Summary
Date Posted: Thursday, January 19, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Job Description:
Administration and Logistics
• Participate in the development, implementation and interpretation of administration policies and procedures,
• Execute the transport policy and asset management plan.
• Efficiently manage CHAKs fleet of vehicles.
• Monitor assets usage and generate monthly reports.
• Maintain an accurate asset register.
• Coordinate local travel including taxis services.
• Oversee front office operations including mails and courier services.
• Record keeping of all LPOs, RFPs, Quotations and Tender Documents
• Generate annual budgets for the section.
• Coordinate the maintenance and disposal of assets in line with CHAKs policy.
• Ensure all operational licenses are timely acquired and rates paid.
• Timely renewal of all relevant insurances for the organisation.

Procurement
• Implement all policies and procedures relating to procurement.
• Generate annual procurement plan for the organization.
• Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization.
• Coordinate pre-qualification of suppliers.
• Offer advisory services to user departments for cost effective and efficient procurement.
• Maintain an accurate database of all suppliers.
• Lead and participate in procurement committee deliberations including tendering and bidding processes.
• Generate Purchase Orders and ensure timely delivery of goods and services.
• Advise the Head of Finance and Administration on areas of improvements.
• Generate monthly procurement report.
• Participate in departmental meetings.

Qualifications and Requirements
• Bachelor’s degree in Business administration or Commerce or Finance or related disciplines
• Diploma in Purchasing and supplies or its equivalent from a recognized institution.
• Member of CIPS or KIMS
• At least 5 years’ experience having served in a comparable position in a large NGO.
• Experience in budgeting and financial management
• Fluency in spoken and written English
• Experience in designing and improving internal controls to improve efficiency.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Applications with detailed CV with names & contacts of 3 referees and copies of relevant professional certificates should be sent to CHAK Secretariat by Email using the contact below.
• Email: hr@chak.or.ke  quoting the position as the email reference.

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