Summary
Date Posted: Monday, March 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Role
Under the supervision of the Senior Operations Manager, the Operations Officer supports day tday procurement activities, asset management, logistics management, recruitment support and leave management.

He/she will work closely and in collaboration with the WUSC team in Kenya tenhance efficiency in provision of goods and services
Procurement & Logistics- (70%)
• Provides technical support across procurement activities during all phases of the procurement cycle;
• Ensures full compliance of procurement activities in line with WUSC & Donor policy regulations and strategies;
• Support WUSC projects tdevelop annual procurement plans that are aligned tproject budgets and work plans;
• Support the Implementation of effective internal controls; contributes and strengthens institutional procurement policies and procedures;
• Support the development of a country level client-oriented procurement management system;
• Analyze and evaluate procurement requests and ensure appropriateness of technical specifications;
• Develops and prepares RFQ/P’s for procurement of routine and non-routine goods and services;
• Prepares tender documents when need be; purchase and contract documents;
• Supports the development of standards and criteria for the evaluation of goods, services, supplier capacity, etc.;
• Convenes and participates on procurement; documents recommendations by the panel for finalization of procurement processes for approval;
• Prepares submissions tthe approving committees for review and subsequent approval ensuring the relevant supporting documents are complete and validated;
Maintains the supplier database;
• Ensure efficient filing & archiving of procurement documentation (tender documents, contracts, quotations, etc.);
• Ensure timely updates are provided tthe project teams; provide monthly updates on outstanding procurement processes
• Receives and verify goods against LPO’s; submits invoices tthe finance office for payment;
• Prepares consultants contracts and addendums
Asset Management
• Responsible for the maintenance and regular update of the asset register according tpolicy
• Support, review & strengthen the monthly asset verification process; investigate and document any loss or damages
• Responsible for conducting annual physical verification of assets and preparation of annual physical verification reports
• Responsible for storage of office equipment and supplies, ensuring that appropriate records are maintained
• Responsible for equipment movement, ensuring that proper records are maintained
Logistics Management
• Supports requests for travel; liaises with WUSC Kenya staff, program participants and other stakeholders directly tbook travel, visas, accommodations and meals
• Ensures flight/cargand hotel reservations are carried out in a timely manner;
• Coordinates all logistics for convening events, meetings and workshops
• Ensures follow through on all things Logistics.
Operations Management - 30%
Recruitment/ New Hire Process
• Providing support in the recruitment/hiring processes that may include posting vacancy announcements; organizing resumes and job applications, scheduling job interviews and assisting in interview processes.
• Prepares new employee files ensuring all required documents are in place.
• Support employee/consultant induction process
• Assist in conducting background checks and candidate’s documents/information verification.
Leave & record Management
• Responsible for electronic and physical filing of all HR related documents;
• Maintain current consultancy files and databases;
• Ensuring timesheets are completed and filed every month;
• support the tracking of annual leave providing periodic updates trespective team members.

Competencies
• Adaptable, flexible, able ttake initiative and prioritize among competing demands
• A good team player with strong interpersonal skills, outgoing personality, and ability twork independently and effectively under pressure and on strict deadlines and in a multicultural setting
• Excellent knowledge of Google Suite Apps (Google sheets, Google Docs, Google slides, Gmail etc)
• Excellent oral and written communications skills in English
• Adherence tWUSC values and safeguarding policy

Qualifications:
• Minimum bachelor’s degree in Procurement and /or Supply Chain Management or related
• A Masters’ degree in procurement or Supply chain management and/or CIPS certification is an added advantage.
• KISM Membership is desirable.
• Experience in the use of Google Suite applications.
• A Minimum of 5yrs work experience in a position with similar responsibilities.
• Previous experience working with development, fast and dynamic work environments


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Use the link(s) below to apply on company website.
• Operations Officer

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