Accounts Payables

• Ensures adequacy of supporting documentation for all documentation forwarded for payment
• Timely processing of staff advances for travel and activities.
• Processing of supplier invoices within stipulated period.
• Ensuring vouchers are duly authorized before payment and filing.
• Manage a systematic online financial filing system that is sequential, complete and up to date at all times.
• Pro-actively address identified monthly compliance issues regarding payables from HQ and between Nairobi & Sub-Offices.

Accounts Receivables

• Implement EGPAF Kenya’s advances liquidation policy.
• Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors.
• Accurately posts the advances liquidating expenses to QuickBooks.

Cash/Bank Management

• Monitor bank account balances and request for top ups whenever the account runs low.
• Performs accurate monthly bank reconciliations.

Monthly Reporting activities

• Daily posting of all transactions in quick books and ensuring consistency, accuracy and completeness of such transactions.
• Work on key end month KPIs to facilitate EGPAF –K finance office meets all HQ reporting deadlines for Quick Books closing.

Other Responsibilities

• Orientation of new staff on finance policies and procedures.
• Support of both internal and external audit.
• Focal finance representative in Dhibiti Project.
• A member of budget monitoring Committee- Dhibiti Project.
• Any other work related duties as may be assigned.

To Be Successful, You Will Have

• Minimum Degree in related Business Field.
• CPA Finalist.
• Excellent communication skills.
• Well-developed interpersonal skills.
• Strong work ethic and ability and willingness to work long hours.
• Able to work in team settings and willingness to learn.
• Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences.
• IT Savvy, including accounting soft wares.
• Willingness to travel.

The HIV Clinical Services Lead Will Focus On

• Strengthening service delivery with the provision of high-quality technical assistance.
• Building the capacity of MHO staff for sustainability of HIV/AIDS interventions.
• Improving the delivery of care and treatement services in line with the 95-95-95 strategy.
• Provide leadership to the EGPAF Dhibiti project team in Central Kenya.

No two days are alike at EGPAF, but what can you expect as a Title?

• With the guidance of Director of Programs, set program direction and approaches.
• Lead and direct technical capacity building activities for provision of evidence-based and quality HIV/AIDS care and treatment services.
• Oversee the work of the technical staff and ensure that the work of each technical area is coordinated at all levels.
• Collaborate with monitoring and evaluation staff to monitor and evaluate contribution of trainings, support supervision and mentorship activities to service delivery outcomes.
• Provide support to project personnel to technically enable them to provide high-quality prevention, care, and treatment technical assistance and mentorship support to MOH staff.
• Take lead in various care and treatment proposal development processes.
• Develop a detailed implementation and activity program plan, including program targets.
• Ensure all other care and treatment components including M&E, laboratory, community linkage, pharmacy, QI, trainings, are all linked and implemented according to the plan.
• Prepare quarterly, semi-annual and annual narrative progress reports.
• Solid financial management of EGPAF Dhibiti project, participate in budget reviews and development, as well as tracking and monitoring of budgets to curtail project budget blow-outs.
• Provide high level technical advice to technical advisors and officers in supervising and monitoring implementation of sub grantees planned activities.
• Perform site visits and technical program reviews.
• Participate in identifying program training needs and provide appropriate recommendations.
• Participate in relevant meetings with the Ministry of Health and as well as with donors.

To Be Successful, You Will Have

• A bachelor’s degree in medicine and surgery (MBCHB) or equivalent.
• At least 5 years HIV/AIDS work experience (especially within the context of health systems strengthening or health systems development in capacity building); or quality assurance/quality management.

No two days are alike at EGPAF, but what can you expect as a Title ?

• Expand EGPAF Kenya’s HIS Strategy and Portfolio by participating in the deployment of The Foundation’s Cloud KenyaEMR implementation model and other participating Health Information Systems/Products (AfyaSTAT, Ushauri, WebADT, Lab Manifest, Interoperability Later, e.t.c.).
• Provide Tier 1 technical support to end users of Health Information Systems deployed in supported facilities.
• Design, develop and implement web-based and mobile health solutions to facilitate real-time data transmission and report sharing within EGPAF-supported projects.
• Design, develop, deploy and support electronic systems for patient monitoring, as well as the aggregate database for program monitoring and reporting to MOH and donors.
• Support in extraction and aggregation of data for program progress monitoring and reporting through DATIM, 3PM, MOH system (DHIS), and internal review systems.
• Respond to routine and ad hoc data requests from the program, donor, and other stakeholders.
• Design performance indicator dashboards and summaries to help track and inform on program performance.
• Support timely and routine uploads of facility KenyaEMR data into the National Data Warehouse (NDWH).
• Stakeholder involvement: Represent the organization in key stakeholder Health information system (HIS) engagement forums with the donors (CDC/USAID); MOH/NASCOP HIS, National HIS partner, etc.
• Monitor progress, and support where necessary, utilization of KenyaEMR at point of care in all service delivery points within facilities supported by EGPAF.
• Build the capacity of EGPAF staff, Ministry of Health, and other stakeholders or implementing partners to manage and maintain the various HIS products developed and supported by EGPAF. Ensure that the program staff have enough capacity for operating both internal and other Health Information Systems.
• Perform routine data accuracy and integrity checks.
• Hardware and network setup and maintenance.
• Liaise with EGPAF HQ HIS team.
• Supervise, manage, and capacity-build Health informatics Officers and Health Informatics Interns who report to him/her.

To Be Successful, You Will Have

• At least a Bachelor’s Degree in Computer Science or Information Technology.
• At least 3years Experience in providing direct technical support in implementation of health informatics platforms specific to HIV/TB projects is a must (KenyaEMR, AfyaSTAT, Ushauri, WebADT, Interoperability Layer, Lab Manifest etc.).
• Working knowledge of DATIM & PEPFAR reporting systems.
• Adept in Java, JavaScript, MySQL, Shell scripting, Angular Js, React Js, XML, .net (C#, ASP).
• Demonstrated technical experience integrating different data sources from/to different databases (PostgreSQL, MySQL, SQL Server, Open MRS framework) while addressing data quality; database performance, optimization, data aggregation using PostgreSQL/SQL query scripts.
• Experience in designing, developing, implementing and maintaining knowledge management systems that facilitate data use for decision-making.
• Demonstrable experience in the development and implementation of web and m-health-based solutions.
• Experience in Windows Server and Linux Server Administration.
• Experience in networking & hardware maintenance.
• Ability to work effectively in a busy, high-pressure team environment.
• Ability to prioritize workload and demonstrate outcomes on strict deadlines.
• Strong oral and written communications skills.

Competencies

The Ideal Candidate Will Either Be Proficient Or Advanced In The Following Set Of Competencies, Specific To This Position’s Level Of Officer

The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results.

• Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish goals.
• Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.
• Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions.

No two days are alike at EGPAF, but what can you expect as a Title?

• Develop integrated HIV facility interventions and work plans and oversee the implementation.
• Conduct site assessments for new sites & periodic assessments of existing sites for integrated HIV services.
• Establish and supervise the lab-networks with networked facilities.
• Assist the SCHMT to develop and implement quality assurance for each supported site.
• Facilitate the acquisition of Project supplies from MOH/KEMSA and other sources.
• Responsible for visits to Dhibiti Project supported sites in the assigned sub county in Kiambu or Muranga County to provide Technical support in implementation of integrated HIV/TB care and treatment services.
• Conduct supportive supervision on quality assurance and improvement issues.
• Ensure adherence & psychosocial support activities are undertaken at the Dhibiti supported sites and links with HTS and Linkage/Adherence/Retention Program team to facilitate facility-community linkages.
• Works closely with HMT in identifying training needs, planning and delivering trainings for facility staff.
• Attends training session in new content areas and help facilitate attendance of facility staff.
• Develops & maintains close working relationships with Health management teams at Sub County & facility.
• Provides feedback to facilities and participates in supportive supervision and site assessments including SIMS, CQI, and RDQAs.
• Lead/drive the attainment of 2nd & 3rd 95’s in the UNAIDS 95/95/95 strategy to ensure attainment of the 95% of eligible patients are on ART & 95% of those on ART are retained on care & achieve viral suppression.
• Support health facilities in improving quality of services offered through participation in observed practice, preceptorship, and clinical review/switch meetings.
• Working with the SI & E Technical officer, assists the Project in working with clinic staff in data collection and data management and reporting including utilization of such data for planning and decision making.
• Responsible for tracking and reporting on all project input, processes, outputs, outcomes and impact at supported sites to ensure that adequate progress is made towards set targets.
• Assist Technical Advisor in preparation of monthly and quarterly progress reports.
• Working with other Teams within the project, identify opportunities for integration including decentralization of care and treatment services, formation of and supporting Multi-Disciplinary Teams (MDTs), community-facility linkages and assist in documentation of successes, best practices and challenges associated with such linkage and integration.
• Liaise with the HMT and any other Technical counterparts among other partners on HIV care and treatment issues, participating in forums where such issues are being discussed and representing the Technical Advisor when called upon to do so.
• Chair the sub county based Technical team meetings as per meeting SOPs
• Submit minutes for Sub County based meetings and escalate any issues arising to management.
• Lead in preparing and presentation of sub county performance during performance review meetings.
• Any other duties assigned.

To Be Successful, You Will Have

• Diploma/Degree in Clinical Medicine.
• Masters of Public Health is desirable.
• At least 3 years of experience in the coordination & implementation of comprehensive HIV care services.

Bonus Points If You Have

• Diploma/degree in Project management is an additional advantage.

Project management: 20%

• Develop integrated HIV/PMTCT/pediatrics/adolescents facility interventions and work plans and oversee the implementation including AYP and SGBV interventions.
• Establish/Strengthen and Supervise the EID, CD4 and VL lab-networks with networked facilities.
• Assist the HMT to develop and implement quality assurance programs for each supported site.
• Ensure EID website is fully updated for all the sites they cover.
• Oversee community PMTCT activities including pregnant women mapping.

Technical Support: 20%

• Responsible for visits to Dhibiti Project supported sites to provide technical support in implementation of integrated PMTCT, AYP and SGBV services.
• Implement quality pediatric and adolescents HIV package of services to attain the UNAIDS 95-95-95 goal.
• Implement differentiated service delivery models for PMTCT, Pediatric and adolescents in Dhibiti supported sites.
• Conduct technical mentorship on quality assurance and improvement issues.
• Ensure adherence and psychosocial support activities are undertaken at the Dhibiti project supported sites and links with the Adherence, Retention and community liaison technical team to facilitate facility-community linkages.
• Works closely with the HMT in identifying training needs in CALHIV, PMTCT/RH, AYP, SGBV as well as execution of trainings.
• Provides feedback to facilities and participates in supportive supervision and site assessments including SIMS, CQI, and RDQAs.
• Lead/drives technical interventions towards attainment of the 2nd and 3rd 95’s in the UNAIDS 95/95/95 strategy to ensure attainment of the 95% of eligible patients are on ART and 95% of those on ART are retained on treatment and achieve viral suppression.
• Support health facilities in improving quality of services offered through participation in observed practice, preceptorship, and clinical review/switch meetings.

Monitoring, Evaluation and Reporting: 20%

• Monitors on a regular basis the availability of supplies necessary to accomplish project objectives.
• Working with the SI & E program officer, assists the Project in working with clinic staff in data collection, management and reporting including utilization of such data for decision making.
• Responsible for tracking and reporting on all project input, processes, outputs, outcomes and impact at supported sites to ensure that adequate progress is made towards set targets.
• Identifies obstacles to achievement of desired results early enough, identifies remedial actions and seeks support to overcome these obstacles.
• Prepare progress reports as required (weekly, monthly, quarterly and annually).

Linkages, Networking and Integration: 30%

• Working closely with other program officers to plan and participate in site assessment, follow up on identified gaps and implementation of interventions.
• Working with other Teams within the project, identify opportunities for integration including decentralization of PMTCT, care and treatment services, AYP, SGBV, participation in Multi-Disciplinary Teams (MDTs), community-facility linkages and documentation of best practices.

Staff Management: 10%

• Responsible for appraisal in collaboration with care and treatment officer, CHMT/SCHMT of MOH CoAg. STAFF deployed in PMTCT/pediatric and adolescents service points.
• Any other duties assigned.

To Be Successful, You Will Have

• BSc Nursing Officer/Higher diploma nursing/clinical medicine (RH) with 3 years of continuous HIV program implementation or diploma in nursing/clinical medicine with 5 years of continuous HIV program implementation.
• Experience in establishing and sustaining working relationships with County’s Ministry of Health.
• Significant and up to date knowledge of the current ART, PMTCT, TB/HIV, HTC guidelines, standards, tools and best practices.
• Experience in HIV/AIDS care and treatment program implementation with demonstrated expertise in initiating care and treatment services in a public, faith based or private health facility.
• Demonstrated experience in organizing and facilitating training in HIV /AIDS prevention, care and treatment areas.
• Knowledge of PEPFAR Program and NASCOP reporting requirements including familiarity with the data collection and reporting tools used by NASCOP.
• Proficiency in computer.
• Ability to work with limited supervision.
• Excellent communication, interpersonal, report writing and analytical skills.
• Dedicated team player with ability and experience to work in a multidisciplinary team.

How will you fight for an AIDS-free generation?

Reporting to the Retention, Adherence and Linkage Technical Advisor, the Retention, Adherence and Linkage Technical Officer will support the planning and implementation of Retention, Adherence, Psychosocial support and Linkage interventions required for HIV care and treatment and PMTCT services within Dhibiti supported facilities in collaboration with the Ministry of Health in Kiambu or Muranga county.

No two days are alike at EGPAF, but what can you expect as a Title ?

Patient Appointment Management

• Provide leadership and technical assistance to health facilities on Client Appointment Management system.
• Design and develop high quality patient-focused appointment management systems to increase demand creation & Retention for HIV care services at the facility at all Dhibiti supported site.

Defaulter Tracing & management (Retention)

• Ensures effective active client follow up systems at each Dhibiti supported facility through adoption and use of relevant job aids and data collection tools as per client retention and defaulter tracing SOPs.
• Provides technical assistance to health care facilities for planning, implementation and evaluation of patient tracing and retention systems and related data management, data quality assurance, data summarization and analysis.

Adherence Counseling

In collaboration with the adherence counselors/Peer Educators:-

• Plans and oversees the implementation of high quality patient-focused demand creation, adherence and retention activities including establishment of functional multidisciplinary adherence support teams at each supported site.
• Oversee the implementation and documentation of targeted adherence sessions for clients who are suspected for treatment failure (STF).
• Conducts capacity building of adherence support multidisciplinary teams, which will include HCW, PE, mentor mothers, LSE in provision of stigma free services which include HIV treatment literacy, adherence monitoring and psychosocial support with emphasis on EGPAF/National specific approach.

Psychosocial Support

• Oversees compliance to facility level adherence and psychosocial support Standard Operating Procedures (National and project specific) for PE work, Mentor mothers, Community linkages and defaulter tracing at within Dhibiti sites.
• Ensure the development of structured mechanisms within age- specific patient focused psychosocial support groups to deliver treatment literacy and address psychosocial and environmental barriers to optimal retention & adherence.
• Coordinate the establishment and management of Treatment literacy groups for various categories of clients.
• Support the Peer educators and adherence counselors develop a schedule for Treatment literacy sessions for the various groups.
• Ensure that PHDP interventions and treatment literacy activities are implemented and documented at each supported site.

Referral and linkages

• Guide development and maintenance of updated referral directories to strengthen community-networking activities in collaboration with Community Prevention team in Dhibiti supported sites.
• Establish community services inventory and SOPs for community-facility referral and linkages and vice versa.

Recording and Documentation

• Identify best practices, document, recommend, implement and disseminate effective and innovative approaches to adherence , client retention, defaulter tracing , community - facility linkage and stigma reduction at each supported site.

To Be Successful, You Will Have

• Degree in Clinical Psychology, Counselling psychology ,Social sciences or other equivalent qualifications in social sciences and/or Public Health.
• At least three (3) years project management experience working in demand creation, adherence counselling, psychosocial support and community linkages in HIV care and treatment/PMTCT.
• Proficiency in computer packages (Ms Word, Ms Excel, Ms Power Point).
• Familiar with and experience working with Government bodies particularly NASCOP , NACC
• Familiar with HIV community programs and facility retention programs including peer education and other MOH departments.
• Possess adequate facilitation, mentoring and counseling skills.
• Must understand PEPFAR /CDC/NASCOP/NACC Technical guidance requirements
• For HIV Care & Treatment particularly on Adherence.
• Dedicated team player with excellent organizational, interpersonal, communication, report writing and analytical skills details oriented.

Bonus Points If You Have

• Master’s degree will be an added advantage

No two days are alike at EGPAF, but what can you expect as a Title?

• Coordination of the development of weekly, monthly and quarterly Adult HIV and TB work plans and review budgets and requisitions for technical soundness.
• Oversee development of integrated HIV/TB facility interventions and work plans and oversee the implementation.
• Oversee the established CD4, VL lab and sputum samples networks in supported sites, ensuring timely collection of relevant lab samples for diagnosis and for monitoring treatment outcomes while ensuring results are received by patients in a timely manner to guide patient management.
• Participate in carrying out service quality assessments and implementing continuous quality improvement projects at site level to improve quality of services in supported sites.
• Conduct targeted site supervision visits to Dhibiti Project supported sites in Kiambu, Muranga, Nyeri and Kirinyaga Counties for technical assistance, capacity building and mentorship of HCWs.
• Coordinate identification of training needs and support implementation of relevant training modules targeting medical staff and other HIV providers.
• Supervise and support the Care and Treatment Technical officers in their routine weekly site supportive supervision along with County and sub county HMT members to ensure quality service delivery.
• Monitor implementation and progress of HTS coverage, ART initiation, OI management, viral load suppression, and retention and cohort outcomes for adults living with HIV.
• Take lead in adult Advanced HIV Disease management, Cervical cancer services and differentiated service delivery models in accordance to the national guidelines.
• Work closely with the Strategic Information to ensure all facilities are provided with their HIV and TB targets and dashboards, and through the senior technical officers ensure that these are updated on a monthly basis.
• Work closely with the Retention, Adherence and Linkage as well as the Prevention and HTS TAs to ensure coverage, retention and cohort outcomes.
• Will be a member of project management team as well as take part in the donor review meetings on a quarterly basis and SIMS sites visits.
• Coordinate continuous availability of vital commodities including drugs, Laboratory commodities and that facilities have the required equipment, furniture and the various monitoring and evaluation tools required for a functional HIV/TB program.
• Identify and mobilize NGOs/ FBOs / CBOs that will be the link to the community for adult differentiated models supporting HIV activities.
• Participate in the various relevant TWGs at the county, regional level and national levels
• Train healthcare workers (HCWs) on the relevant HIV/TB packages of care.
• Provide Continuous mentorship and supportive supervision of HCW to ensure provision of quality Adult HIV/TB services.
• Liaison with regional TWG to fast track interventions for those failing PI based and second line treatment for PLHIV.
• Ensure dissemination and distribution of care and treatment job aides, including guidelines, SOPs, and other related documents.

To Be Successful, You Will Have

• Degree in a health-related field (Masters in Public Health is an advantage).
• At least 3 years HIV/AIDS work experience (especially within the context of health systems strengthening or health systems development); or quality assurance/quality management.
• Advanced HIV training is required for this post.
• Demonstrated experience in program design, strategic planning, and program management and implementation experience.
• Experience in managing a large, diverse and dynamic team of health professionals providing integrated adult, pediatric & adolescent HIV and TB services.
• Experience in establishing and sustaining working relationships with the Ministry of Health at County, sub-County and health providers at site level.
• Significant and up to date knowledge of the current HIV and TB guidelines, standards, tools and best practices. Up to date knowledge of general HIV management is a pre-requisite.
• Demonstrated experience in organizing and facilitating mentorship and capacity building in HIV/TB services.
• Thorough knowledge of PEPFAR Program and NASCOP reporting requirements including familiarity with the data collection and reporting tools used by NASCOP.
• Proficiency in computer basic skills- MS Office; Internet; Basic data analysis skills.
• Self- managed, self-driven, results oriented individual with excellent communication, interpersonal, report writing and analytical skills.
• Dedicated team player with ability and experience to work in a multidisciplinary team.
• Knowledge and experience in writing proposals and reports.
• Extensive knowledge on PMTCT, TBHIV, HIV care and ART services and quality of care assessment.

Bonus Points If You Have

• Masters in Public Health.