Vacancy title:
Office Manager / Administrator

Jobs at:
Executive Connections

Deadline of this Job:
30th September 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 6th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Executive Connections Limited is a corporate match-maker, committed to placing outstanding candidates to fit the budgetary and business needs of our clients

JOB DETAILS:
Our client is an established company in Nairobi offering tours & travel, car rental & hires services. They seek to employ an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities for the Office Manager / Administrator Job:

•  Schedule meetings and appointments
•  Organize the office layout and order stationery and equipment
•  Maintain the office condition and arrange necessary repairs
•  Partner with HR to update and maintain office policies as necessary
•   Organize office operations and procedures
•  Coordinate with IT department on all office equipment
•  Ensure that all items are invoiced and paid on time
•  Manage contract and price negotiations with office vendors, service providers and office lease
•  Manage office G&A budget, ensure accurate and timely reporting
•  Provide general support to visitors
•  Assist in the onboarding process for new hires
•  Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
•  Liaise with facility management vendors, including cleaning, catering and security services
•  Plan in-house or off-site activities, like parties, celebrations and conferences Office Manager / Administrator Job Qualifications
•  Degree in BA, Front office management, Public relations Secretarial Studies or related field
•  Proven experience as an office manager, Front office manager or Administrative Assistant, Receptionist or other similar role
•  At least 4 years’ experience managing an office
•  Knowledge of office administrator responsibilities, systems and procedures
•   Proficiency in MS Office (MS Excel and MS Outlook, in particular)
•  Hands on experience with office machines (e.g. fax machines and printers)
•  Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work 
• Attention to detail and problem solving skills
•  Excellent written and verbal communication skills
•  Strong organizational and planning skills in a fast-paced environment
•  A creative mind with an ability to suggest improvements

Job application procedure
Please only send your CV quoting the job title in the email subject (ICT Support Officer) to: recruit@executiveconnections.co.ke  before 30th August 2018. N.B: Please DO NOT apply if you do not meet the above minimum set selection criteria. Only shortlisted candidates will be contacted for interviews. N.B: We do not charge any fee for receiving your CV.