Summary
Date Posted: Tuesday, August 03, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Job Title: Office Administrator I
Reporting To: Assistant Director – Hr & Administration
Department: Corporate Services
Division: Human Resource & Administration
Division Job Grade: CAJ 6
No. Of Posts: 1
Terms 0f Employment: Permanent & Pensionable Job Description
The position will be responsible to the Assistant Director – Human Resource & Administration in
Providing secretarial and office administrative support services, managing protocols and protect the integrity of official correspondence and data.

Specific duties and responsibilities will entail: -
• Ensure security of office records, equipment and documents including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up-to-date filling system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Taking oral dictation;
• Using e-office to research and process data;
• Coordinate office administrative services;
• Attending to visitors/clients;
• Handling telephone calls; customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Managing petty cash and any other office administrative duties that may be assigned from time to time;
• Have served in the position of an Office Administrator II or a comparable position for a minimum period of four (4) years;
• Have a Bachelors degree in Secretarial Studies, Office Management or its equivalent qualification from a recognized institution;
• Have a Diploma in Secretarial Management Course
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity;
• Demonstrate professional competence and capability as reflected in work performance and results.

Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

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Job application procedure
CLEARANCE/COMPLIANCE CERTIFICATES
Applicants will be required to attach copies of clearance and/or compliance certificates from:
• Kenya Revenue Authority
• Ethics & Anti-Corruption Commission
• Directorate of Criminal Investigations (CID)
• A credit reference bureau
• Higher Education Loans Board
The Closing date is on 23rd August 2021 at 4.30pm
The Applications should be hand delivered or sent via post to the address below:-
The Commission Secretary Commission On Administrative Justice
2nd Floor, Westend Towers – Waiyaki Way
P O Box 20414 City Square 00200
Nairobi

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