Summary
Date Posted: Thursday, February 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Occupational Safety Officer

Organizational Setting and Work Relationships
The Occupational Safety Officer job normally reports to the Senior Occupational Safety Officer or the Head of Staff and Health and Wellbeing within the Divisions of Human Resources.
Occupational health and safety has been a requirement from CEB and HLCM and it has been endorsed by Secretary General for all UN. All agencies must develop a framework for occupational health and safety. This framework remains under the note of Duty of Care. The high Commissioner has delegated to SHWS the task of developing and implementing OSH framework as outlined in the UNHCR/HCP/2021/2 Policy on Managing Occupational Health and Safety. The Occupational Safety Officer will be under supervision of the Senior Occupational Safety Officer who is responsible for providing overall technical advice and works as a focal point on issues related to health and safety in UNHCR.
The Staff Health and Welfare Service (SHWS) is a part of the Division of Human Resources Management (DHRM) responsible for ensuring that the workforce of UNHCR has a safe and healthy work environment, in the interests of good functioning and productivity. Occupational health focuses on enhancing and maintaining the health of people at work, ensuring they operate safely; and the organisational effectiveness of UNHCR by providing expert advice to management.
The job requires strong degree of cultural awareness and capacity to positively interact with people of diverse backgrounds.
The incumbent may supervise occupational safety personnel.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
• Maintain UNHCR standards for occupational safety performance.
• Contribute to the development, implementation, and coordination of UNHCR specific Occupational Safety Risk Management Programme in line with UN CEB guidelines and UNHCR/HCP/2021/2 Policy on Managing Occupational Health and Safety.
• Support the implementation of UNHCR OSH Risk Register.
• Maintain an online safety incident reporting system.
• Advise Countries in conducting root cause analysis for significant incidents; and reports and preventative actions are completed in a timely manner.
• Promote and raise awareness on safety behaviour at all levels of the organisation.
• Participate in Regional Occupational Health and Safety committees.
• Support the coordination of OSH trainings and exercises to ensure that operational readiness and competencies are maintained to national or UN OSH standards.
• Support the development, review and update of any written specific OSH risk management procedures and guidance regularly when needed.
• Support OSH inspections, audits and fact-finding exercises or missions as required or requested by senior management
• Participate in the development and implementation of strategies and plans that promote occupational safety practices and for formulation and dissemination of best-practice within the organisation.
• Support the monitoring and oversight on UNHCR performance, in terms of compliance with occupational safety standards.
• Collate information on performance, analyse trends, identify areas where improvements can be made, and propose and implement necessary actions.
• Perform other related duties as required.

• Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
Field(s) of Education
Safety Management
Mechanical/ Electric/ Civil Engineering
Natural Science management
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Project Management
*Internal Auditor
*Quality Management System
*NEBOSH IGC for Occ Hlth & Sfty
(Certificates and Licenses marked with an asterisk* are essential)

• Relevant Job Experience
Essential
6 years relevant work experience in the delivery of environmental and health and safety management systems (preferably certified) in industry. Demonstrated knowledge on Occupational safety systems development will be advantageous. Experience working with internal process compliance is an asset. Demonstrated experience managing people in an international environment. Development and implementation of occupational safety training. Demonstrated knowledge on risk management and critical risk control management.
Desirable
At least 6 years of progressively responsible experience in system management or related work experience. Experience working in UN operations.

• Functional Skills
OS-Implementation of behaviour based safety interventions
TR-Training and capacity building of personnel
OS-Occupational Health and Safety statistical reporting
OS-Occupational Health and Safety systems management/administration
OS-Occupational Health and Safety incident root cause analysis/ investigation
OS-Occupational Health and Safety internal systems auditing (ISO45001)
OS-Workplace risk assessment and control method
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

• All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies
C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M001L3 - Empowering and Building Trust Level 3
M003L3 - Judgement and Decision Making Level 3
M006L3 - Managing Resources Level 3
X001L3 - Analytical Thinking Level 3
X005L3 - Planning and Organizing Level 3
X008L3 - Stakeholder Management Level 3

Desirable Attributes
Previous experience on and knowledge of Occupational Health and Safety;
Previous experience serving as Safety Officer;
Experience in and familiarity with Cority Health and Safety systems or related;
Experience in supporting the implementation framework for Occupational Health and Safety (OHS) management
Experience in providing an accurate representation and analysis of workplace incidents, injuries and illnesses in order to prevent them in the future;
Experience in maintaining standards for occupational safety performance
Experience in providing overall technical advice on issues related to health and safety
Experience in collating information on performance, analyse trends, identify areas where improvements can be made, and propose and implement necessary actions.
Training and capacity building of personnel;
Demonstrated drafting skills in English;
Consensus teambuilding and cultural sensitivity needed as the team is diverse;
Ability to come up with innovative and creative solutions to operational challenges;
Analytical skills in conducting research and developing policy, guidelines and concept papers;
As this unit deals with all UNHCR offices, this Health and Safety position requires flexibility to cover different time zones.
Ability to travel to the field when possible for inspection missions, occupational health and safety audits in the different regions of UNHCR

Current Situation
The post is based in Nairobi, Kenya
The Policy on Managing Occupational Health and Safety has been newly introduced in December 2021.
The Incident recording system developed under Cority software is now available to all UNHCR staff.
Development of a training campaign to improve occupational health and safety awareness for UNHCR staff is on-going.
Establishment of regional, national and local committees on occupational health and Safety for the year 2022 is started but not yet fully implemented.
Training plan on OSH managing safely scheduled between January to March 2022.

Working and Living Conditions
Good infrastructure as well as leisure and recreational facilities;
5 Hospitals are recommended in Nairobi: The Nairobi Hospital, the Aga khan hospital, The Gertrude¿s Children¿s Hospitals and The Karen Hospital Ltd. ;
UNHCR Branch Office uses the service of the Standard Chartered Bank at Westlands, Nairobi, where you
can open USD and/or KShs bank account(s). Other banks are available in the town...;
Nairobi is a family duty station, education is available in English, French (International Schools.)
Nairobi lies in warm temperate climate.
18;8 degrees centigrade in average. coldest month July (average 17 °C), hottest February (day 20.5°C).
Housing and apartments can be easily found; recommended location Blue Zone which comprises Lavington, Westlands, Brookside and Spring Valley
Shopping is easy in Nairobi .

Security Considerations
High rate of criminality in Nairobi, Armed robberies at residences in Nairobi, Road traffic accidents, Armed vehicles hijacking, street thefts
Additional Factors
English is the only essential language,

Work Hours: 8

Experience in Months: 72

Level of Education: Bachelor Degree

Job application procedure
For a full job description and to apply, interested candidates are requested to visit the UNHCR career page at www.unhcr.org/careers  - click on the Vacancies tab and enter job ID 33460.
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Closing Date
Please note that the closing date for positions advertised in the Addendum 3 to September 2021 Compendium is Thursday 10 February 2022 (midnight Geneva time).

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