Summary
Date Posted: Tuesday, April 11, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Job Title: Manager, Human Resource & Administration
Grade: EPZA 3
Ministry /Corporation: Export Processing Zones Authority
Directorate: Finance, Human Resource and Administration
Department: Human Resources & Administration Directorate: N/A
Section / Unit: N/A
Location / Work station: EPZA Headquarters with possible travel to other work stations

Reporting Relationships
Reports to: General Manager, Finance, Human Resource and Administration
Direct reports: Assistant Manager, Human Resource Assistant Manager, Administration

Job Purpose
The job holder will develop, review and implement HR and Administration policies, strategies, programs and procedures to support strategic goals and objectives to enhance performance in the Authority.

Key Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities
• Provide professional leadership through development of Human Resource and Administration plans
• Develop HR & Administration policies
• Develop work plans and prepare budgets for the Department for approval
• Oversee the execution of the approved departmental work plans and budgets
• Coordinate the performance management in the Authority
• Coordinate the preparation and submission of all quarterly and annual reports for the department
• Prepare draft board management papers for approval
• Consolidate training needs for the Authority
• Develop Manpower plans and recruitment strategies for the Authority
• Participate in the development and review of the Institution’s strategic plan
• Identify procurement needs of the department
• Mentor and coach Authority staff
• Participate in various committees in the Authority
• Provide Advisory role to the CEO and Board and Heads of Departments/Directorates on HR Matters

Operational Responsibilities / Tasks
• Conduct workforce analysis, determine optimum staff requirements and design organizational structure to maximize synergies across functions to achieve the strategic plan
• Conduct job analysis, oversee development of job descriptions to facilitate Human resource planning, staff recruitment and selection
• Develop a performance management system, training and development plan,
• Conduct job evaluation to design a pay structure and design a career development plan.
• Coordinate training and development in the Authority
• Develop an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, insurance and welfare programs
• Oversee maintenance, storage and security of records to ensure integrity of data and
• information related to human resources programs as well as administrative support services;
• Oversee provision of cost-effective office services
• Ensure compliance with statutory requirements and regulations
• Develop employee welfare programs
• Develop fleet management systems and policies.
• Ensure that Authority’s properties and assets are properly insured for damage and loss

Job Dimensions:
Financial Responsibility:
• Responsible for HR and Administration budget development and implementation
• Develop and monitor procurement for the department
• Recommend HR & Administration expenses for payment.

Responsibility for Physical Assets
• Responsible for physical assets assigned by the Authority
• Responsible for physical assets in the Authority both movable and immovable

Decision Making:
• Plan the work of subordinates
• Assign work to subordinates
• Monitor subordinates work performance
• Appraise/evaluate subordinates performance
• Make decisions using operational decisions

Working conditions: Work predominantly within the office with periodic travel to other work stations.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
• Masters Degree in any of the following disciplines:- Human Resource Management/Development/Planning, Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution;
• Bachelors Degree in any of the following disciplines:- Human Resource Management/Development/Planning, Public Administration, Business Administration, Political Science/Government, Anthropology or equivalent qualification from a recognized institution and
• CHRP(K) from IHRM or equivalent from a relevant professional body.

Professional Qualifications / Membership to professional bodies/Chapter Six of the Constitutions
• Higher Diploma in HRM, Post Graduate Diploma in HR Or HR related equivalent
• IHRM
• Practicing certificate from IHRM
• Attended Leadership course lasting not less than four (4) weeks from a recognized institution;
• Membership to a relevant professional body;
• Certificate in computer applications from a recognized institution; and
• Meets the provisions of chapter six of the constitution. Previous relevant work experience required. Have Nine (9) years relevant experience with at least three (3) years served in the grade of Assistant Manager, Human Resource or comparable position in the Public Service or reputable organization

Functional Skills: Behavioral Competencies/Attributes:
• Knowledge of Kenya Labor Laws
• Budgeting
• Human Resource Management
• Fleet Management
• Industrial Relations
• Supervisory
• Administration
• Leadership skills • Interpersonal skills
• Integrity and professionalism
• Counselling and coaching
• Excellent writing skills
• Oral communication and presentation skills
• Analytical skills
• Persuasion and negotiation skills
• Planning and organizing skills
• Emotional Intelligence

Remuneration:
Minimum basic Salary Kshs 140,318.00 Maximum basic salary Kshs 350,000.00.
Total allowances 143,800.00


Work Hours: 8

Experience in Months: 108

Level of Education: Bachelor Degree

Job application procedure
Suitably qualified candidates should apply online in confidence using the GOOGLE FORMS and clearly indicate the Job Reference and the job applied for. Below please find the job Application link
https://docs.google.com/forms/d/e/1FAIpQLScXNAiaeh5tjrwGysxavTSt-9sbfwU0B3IK8nAnqKUtw6XVLA/viewform?usp=sharing 
Candidates should also attach a detailed curriculum vitae, copies of academic and professional certificates, testimonials and National Identity Card.

Additional Requirements
Successful candidates will be expected to fulfil the requirement of Chapter Six of the Constitution by providing originals of the following documents;
• Police Clearance Certificate from the Directorate of Criminal Investigations;
• Clearance/Compliance Certificate from Higher Education Loans Board (HELB);
• Tax compliance Certificate from Kenya Revenue Authority;
• Clearance from the Ethics & Anti-corruption Authority (EACC) and
• Clearance from Credit Reference Bureau (CRB).

All applications should be filled and submitted not later than, 1st May 2023 at midnight East Africa Time.

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