Key Responsibilities/ Duties / Tasks 

• Managerial / Supervisory Responsibilities
• Coordination of activities in the regional office /Departmental 
• Supervision of Administrative officers

Operational Responsibilities / Tasks

• Organizing travel and accommodation, presentations, meetings, seminars, workshops, conferences, receive and attend to official guests
• Managing day to day office affairs
• Drafting simple routine correspondences e.g. reports, letters and typing from drafts
• Attending to enquiries as appropriate;
• Updating cashbook balances and submitting monthly reports on expenditure;
• Managing office equipment e.g. fax, computer, scanner, telephone, printer, photocopier, stationery and make sure they are functional and notify the officer in charge in case of any issues
• Receive and attend to official visitors

Job Dimensions: 

Financial Responsibility

• Managing office petty cash of Kshs. 20,000 per month.
• Updating cashbook balances and submitting monthly reports on office expenditure. 

Responsibility for Physical Assets

• Ensure security of office assets and equipment’s

Decision Making / Job Influence

• Operational decisions.

Working Conditions

• Office setting compliant with OSHA
• Enhanced working relationship with employees
• Periodic field visits
• Medical cover for self and family
• Group Accident cover and life insurance

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Diploma in Public/Business Administration, Office Management, any Social Science or equivalent qualification from a recognized institution;
• Minimum KCSE C- (minus) or its equivalent

Operational Responsibilities / Tasks

• Driving the vehicle as authorized;
• Carrying out minor mechanical adjustments;
• Recognizing and reporting abnormal operation of the vehicle parts;
• Ensuring security and safety of the vehicle on and off the road;
• Ensuring safety of passengers and/or goods therein;
• Maintaining cleanliness of the vehicle; and
• Maintaining work tickets for vehicles assigned to him/her
• Recognizing and reporting abnormal operation of the vehicle parts;
• Administering first aid whenever possible 
• Timely filling of hand over template to the administration officer

Job Dimensions: 

• Responsibility for Physical Assets
• The office vehicles and equipment.

Working Conditions

Office setting 
Job Competencies (Knowledge, Experience and Attributes / Skills). 

Academic qualifications 

• At least a mean grade of C- in the Kenya Certificate of Secondary

Education;
Other requirements

• the Occupational Trade Test II Certificate;
• a Certificate of Good Conduct (renewable after two (2) years);
• a First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution; 

Professional Qualifications / Membership to professional bodies
A valid driving license free from any current endorsement(s) for class (es) of vehicle (s) an officer is required to drive.

Previous relevant work experience required.

• served in the grade of Driver for at least three (3) years; 
• An accident free driving period of 3 years

Key Responsibilities/ Duties / Tasks 

• Managerial / Supervisory Responsibilities (List the managerial /supervisory responsibilities if there is any)

Operational Responsibilities / Tasks

• Arranging for meeting venues professionally and timely;
• Keeping inventory of kitchen equipment;
• Preparing and serving office tea; and
• Performing office & mesengerial duties including serving office tea

Working Conditions

• Enhanced working relationship with employees
• Medical cover for self and family
• Group Accident cover and life insurance

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution