REF - KCCB-ACTS/9/2022/04

JOB PURPOSE

The Risk and Compliance Officer will report directly to the General Secretary, Kenya Conference of Catholic Bishops (KCCB). In partnership with senior management, S/He will objectively add value and improve KCCBs programming by bringing a systematic and disciplined approach to the effectiveness of risk management, control, and governance processes. The successful candidate will possess a thorough knowledge of various operational procedures and a sound judgement. S/He will assess and enhance the compliance of KCCB ACTS activities/operations with KCCB-specific policies and procedures, Donor rules and regulations, and host country laws. S/He will identify compliance gaps, analyze the causes of gaps, and work with staff and management to build capacity, enhance general awareness of compliance issues, and assist with the development of action plans that address gaps and strengthen internal controls, systems, and procedures in an efficient manner. Using a Compliance Assessment tool and other resources, compliance will be evaluated using a risk-based approach across the full range of administrative/operational services, such as contracting/procuring, granting, accounting, budgeting, information technology, administration, human
resources, and general office operations.

KEY RESPONSIBILITIES

• Serve as an expert on applicable policies, procedures, rules, and regulations and assist staff with their interpretation and understanding of these.
• Stays abreast of donor policies, procedures, rules and regulations and Kenyan legal requirements and informs management of significant changes.
• Reviews and ensures compliance with all local legal requirements including registration, taxes, and local labour laws.
• Identifies potential areas of compliance vulnerability and risk; assists with the development of corrective action plans for the resolution of problematic
• issues; and provides general guidance on how to avoid or deal with similar issues in the future.
• Assesses proper functioning of systems, internal controls, and procedures
• All other duties as may be reasonably assigned by the immediate supervisor or KCCB General Secretary

Minimum Qualifications, Experience & Skills

• Bachelors’ degree in accounting, finance or business administration.
• Master’s Degree in Finance, MBA or related discipline CPA-K or ACCA.
• At least 5 years of hand-on experience in audit at the management/supervisory level.
• In-depth knowledge of United States Government grant and financial regulations, systems and procedures for managing complex grant programs with many partners and customers
• Self-directed and self-motivated
• Team player
• Emotionally intelligent individual, with ability to resolve conflicts professionally.
• Excellent communication (written and oral)
• Analytical
• Interpersonal relations

Other Personal Attributes

• Integrity
• High degree of stewardship of resources
• Interpersonal skills
• Confidential
• Detail oriented
• Adaptable
• Flexible
• Result oriented

REF - KCCB-ACTS/9/2022/05

JOB PURPOSE

The Procurement Officer is responsible for overseeing the procurement function to ensure that all procurement is undertaken as per laid down laws, rules and regulations while enforcing transparency and accountability in the procurement process to ensure value for money. S/he will work in close collaboration with site teams and KCCB ACTS staff.

KEY RESPONSIBILITIES

• Provide technical leadership to drive the implementation of procurement and supplies policies and plans aimed at cost effective acquisition of high quality, materials, goods and services.
• Prepare strategic procurement plans and budget outlining key activities to be undertaken, the projected cost, funding sources as well as expected outcomes.
• Develop and implement flexible and responsive procurement and stores management system for monitoring and tracking costs as well as maintaining up-to-
• date inventory of goods and services.
• Develop detailed tender specifications and performance standards to facilitate procurement of capital equipment, goods and services in strict compliance with the
• organizations approved policy as well as donor requirements.
• Provide oversight to sourcing in support of project activities and conduct training on procurement, sourcing, contracting responsibilities, ethics and general guidelines.
• Examine and re-evaluate existing contracts in line with performance.
• Secretary to the ad hoc disposal/procurement committee;
• Oversee the maintenance and safeguarding of procurement records and documents.
• Any other duties that may be reasonably assigned.

Minimum Qualifications, Experience & Skills

• Diploma in Purchasing and Supplies Management plus membership to a professionally recognized body.
• Minimum of three years working experience in purchasing and supplies management gained from a large organization.
• Working experience in donor funded public health program is an added advantage.
• Demonstrated knowledge of procurement / contracts principles, contracts administration and finance or accounting.
• Experience working under USG funded projects preferred.
• Flexible work attitude with ability to work productively in a team.
• Ability to work well independently to meet unexpected demands.
• Develop and maintain relationships with project staff, donors and site teams.
• Ability to identify problems, design interventions and oversee their implementation.
• Excellent oral and written communication skills in both English and Kiswahili.
• Basic computing skills.
• Analytical.
• Interpersonal.
• Conceptual.
• Presentation.
• Negotiation.

REF - KCCB-ACTS/9/2022/06

JOB PURPOSE

The Administrative Officer will organize, and coordinate administration duties and office procedures and lead in creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness, communication and safety. The Administrative Officer will ensure that the administrative activities within the office run smoothly on a daily basis.

KEY RESPONSIBILITIES

• Ensuring that the office is kept clean at all times, office orderliness is maintained with a professional outlook
• Scheduling meetings and appointments within the office and ensure appropriate communication, prepare boardroom/meeting rooms for meetings; organize for beverages and lunch for meetings as requested by the conveners;
• Planning and coordinating the administrative functions both in-house or off-site activities, provide logistical support during workshops, events, conferences etc.
• Maintaining basic administrative asset tracker logs (i.e. kitchen items, security and vehicle equipment etc)
• Ensuring that the office meets fire, health and safety requirements;
• Ensuring safe staff working practises and customer safety procedures strictly followed by all.
• Performing other duties as assigned

Minimum Qualifications, Experience & Skills

• A minimum of a National Diploma in Office administration /Business Administration or related field.
• Three (3) years’ experience as an administration Officer in general office management and administration required.
• Ability to communicate effectively;
• Ability to work independently or as part of a team on multiple tasks in a high intensity environment;
• Strong individual initiative, including the ability to manage daily activities and achieve expected results with minimal oversight;
• English language fluency (strong written and verbal skills) required;
• Excellent computer skills (Word, Excel, Power Point, and Outlook);
• Strong organizational and planning skills required;
• Good Interpersonal Skills

Other Personal Attributes

• Proven problem solver with the ability to work in a diverse team environment.
• Has good interpersonal and communication skills
• Good organizational Skills.
• Excellent written and oral communications skills in English
• A good knowledge of social teachings of the Church and Ethical principles
• Integrity
• Confidentiality
• Result oriented
• Attention to detail

REF - KCCB-ACTS/9/2022/08

JOB PURPOSE

The Finance Analyst will assist the Finance Manager to coordinate a variety of financial analysis and planning functions including agreement budgeting and generating a variety of financial reports.

KEY RESPONSIBILITIES

• Financial Analysis: Identifies and communicates financial status by comparing and analyzing actual results with plans and forecasts, making use of KCCB ACTS HQ, regional and partner-generated reports including:
• Budget management: Develop first draft of new business cost proposals and annual budgets under continuation awards. Prepare budget narratives to accompany budgets.
• Forecasting: Monitor spending and create projections for each project as needed to inform the core leadership team and guide spending decisions for budget managers. Support Funding Scenario Analysis and ensure all the project has accurate and approved costed work plans.
• Joint Shared Cost distribution: Prepare Cost share Matrix for distribution of shared common cost based on the labor hours charged to various projects.Prepare monthly Journals for Joint shared cost distribution.

Minimum Qualifications, Experience & Skills

• Relevant University Degree in Finance, Accounting or Economics required).
• Master’s Degree in Finance, MBA or related is an added advantage
• CPA-K or ACCA
• 3-5 years of experience in Financial and/or Business Controlling and/or Accounting
• Experience working with CDC, USAID and other major donor awards.
• Strong accounting, financial management, budget monitoring and financial modelling skills
• Functional knowledge of Excel, Microsoft Word, and Powerpoint as well as the ability to learn financial systems/other software tools.
• Work independently
• Project planning to ensure smooth operational delivery
• Communication {both oral and written
• Analytical skills
• Leadership
• Negotiation
• Networking and relationship building
• Interpersonal relations
• Change management

JOB PURPOSE

The Technical Advisor-Health Systems Strengthening and Transition will work with the KCCB ACTS Deputy Program Director-Clinical Services in providing technical assistance for activities intended to building the capacity of FBO supported health facilities and parent bodies towards ownership and utilization of high quality and sustainable HIV care and treatment services as well as support the mainstreaming of HSS in all program areas. In addition, S/He will ensure that HSS activities support the project transition and sustainability agenda.

KEY RESPONSIBILITIES

• Lead the HSS Technical Support to FBO parent bodies, CHMTs and across project areas to ensure high quality HIV services and oversee overall HSS initiatives in project;
• Develop and implement a HSS plan with clear milestones through the life of the project towards ownership of health services by supported counties and FBO parent bodies;
• Contribute to building the capacity of supported health facilities and FBO parent bodies in key health system strengthening functions, including policy, planning, health care financing and resource mobilization, budgeting, Human Resources for Health(HRH) management (including transition plans) and supply chain management systems;
• In conjunction with the technical staff, support health facilities in undertaking HSS capacity assessments (SIMS) gap analysis; setting priorities; and developing and implementing capacity strengthening plans;
• Work closely with technical staff, to provide technical assistance in mainstreaming HSS into annual program work plans for all projects
• Carry out any other essential tasks related to KCCB ACTS and General Secretariat’s goals that may reasonably be assigned.

Minimum Qualifications, Experience & Skills

• A degree in health or social sciences, economics, health systems management, public policy or related fields
• Minimum of 5 years working experience working in health systems and technical knowledge of current HIV/AIDS issues and trends.
• Demonstrable knowledge of national and county health systems and policy development
• Demonstrable knowledge of FBO parent body structures and landscape.
• Ability to cultivate, develop and maintain good relationships with the county government and staff, colleagues and partners

REF - KCCB-ACTS/9/2022/10

JOB PURPOSE

Reporting to the Monitoring and Evaluation (M&E) Advisor, the incumbent will provide M&E support in executing the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) activities within KCCB ACTS. S/He will coordinate facility and partner level Data Management teams in meeting all PEPFAR, KCCB ACTS and Ministry of Health (MOH) data reporting requirements. Responsibilities include but not limited to: MER indicator understanding and reporting, conducting Data Quality Assessments (DQA), data entry, cleaning and reporting in DATIM, DHSI2, Kenya EMR and 3PM. The incumbent will work closely with the M&E Advisor in the design and implementation of all monitoring and evaluation activities under KCCB ACTS
program.

KEY RESPONSIBILITIES

• Provide technical assistance to KCCB ACTS and stakeholders on SI and M&E
• Ensure data is well captured and reported accurately.
• Participate in data collection and entry of the MER indicators and non-MER indicators into the approved system.
• Review performance of MER key indicators against annual target and participate in monthly data review meetings
• Create various visualization to show performance of program data

Minimum Qualifications, Experience & Skills

• Bachelor’s Degree in Information Technology, Health Records, Statistics, M&E or other relevant qualification from an accredited
• institution.
• Master’s in Public Health, Statistics, or epidemiology is an added advantage.
• Minimum of 3-5 years related work experience.
• 3 years’ experience working with PEPFAR and MOH data reporting, M&E or Strategic Information activities.
• Demonstrable knowledge of EMR systems
• Experience working with Faith based facilities
• Ability to meet strict deadlines with strong attention to consistency, detail, and quality.
• Excellent report writing, analytical and communication skills, including oral presentation skills

JOB PURPOSE

Reporting administratively to the respective Program Officers and functionally to the M&E Advisor, the Monitoring & Evaluation Officer II will be responsible for providing monitoring and evaluation support to KCCB ACTS-supported health facilities. S/he will coordinate all field-related M&E activities and provide constant feedback to both the technical and project teams including health care workers. S/he will also lead capacity building initiatives for KCCB ACTS and partner staff in data collection, quality, visualization, use, and reporting

KEY RESPONSIBILITIES

• Provide technical support to facilities in their respective regions to increase their capacity to manage and analyze data and exchange/share information among themselves.
• Design, implement, analyze and prepare monthly and quarterly program reports for the respective regions
• Act as a link between KCCB ACTS central team, sites and CHMTs on all health data related issues.
• Provide technical support to KCCB ACTS -supported health facilities in collection, collation, analysis and reporting of health information to relevant
• stakeholders using national reporting systems.
• Contribute in the review and/or development of monitoring and evaluation tools and systems that are responsive to data needs
• Carry out any other essential tasks related to KCCB ACTS and General Secretariat’s goals that may reasonably be assigned.

Minimum Qualifications, Experience & Skills

• Minimum of a diploma in health related course, IT or related discipline from a recognized institution;
• At least 5 years of demonstrated experience in monitoring and evaluation of HIV/AIDS care and treatment, PMTCT, TB/HIV and HTC programs in Kenya
• Deep knowledge, understanding and experience in MOH and PEPFAR reporting requirements including DATIM and DHIS.
• Working knowledge of Kenya EMR a plus
• Excellent command of monitoring and evaluation methodologies.
• Knowledge of M&E issues related to improvements in quality integrated health services and support programs, particularly programs focusing on HIV and TB.
• Knowledge of data collection protocols to ensure accurate data collection and verification is essential, as well as an ability to identify data trends and
• communicate this information to allow for changes in program implementation.
• Excellent skills in MS Excel, Word, PowerPoint, and DHIS2

REF - KCCB-ACTS/9/2022/12

JOB PURPOSE

The Health Informatics Officer will work closely with KCCB ACTS technical team members and health facility team and is a dedicated resource for designing, developing, and maintaining EMR/EHR and a suite of other software applications. The candidate will serve as a key software development focal person who can translate KCCB - ACTS data requirements into a final, robust, scalable, and secure software product.

KEY RESPONSIBILITIES

• Enhance existing EMR/EHR by analyzing program requirements, preparing an action plan and identifying areas for modification and improvement;
• Utilize established development tools, guidelines and conventions to design, develop, and test the EMR/EHR;
• Maintain existing EMR/EHR by identifying and correcting software defects;
• Engaging users and the program technical team in order to prioritize system feature requests;
• Provide insight regarding usability and user experience to guide the development and impact of the EMR/HER for KCCB ACTS program;
• Work closely with KCCB ACTS Monitoring and Evaluation Officers, Program
• Technical Advisors and facility teams in defining and achieving data quality objectives;
• Empower/train EMR users about functionalities of the systems
• Learn and develop skills to keep abreast with new technologies;
• Leverage knowledge and contribute to proper knowledge management within the program;
• Contributes to team effort by accomplishing related results as needed;
• Develop other software applications as requested;
• Any other duties that may be reasonably assigned

Minimum Qualifications, Experience & Skills

• Bachelor’s degree in computer science or a closely related field
• At least three (3) years of system programming experience with responsibilities that includes software development, database
• development, system integration, data migration, and system performance optimization.
• Experience with EMR/EHR software is mandatory
• Experience in software development to include web applications, client- facing user interfaces, system integration and interoperability.
• Working experience with either ASP.NET and/or Java.
• Experience in mobile programming (android) is definite advantage
• Excellent understanding of modern database design and development (MS- SQL, MySQL, Postgres).
• Understands unit testing, APIs, JSON, jQuery, serialization, object oriented programming, data exchange, source control
• Ability to investigate and develop skills in new technologies
• Prior experience with Kenya EMR is highly desirable but not mandatory
• Strong organizational and interpersonal skills.
• Ability to work in a team environment, collaborating and sharing ideas
• A willingness to meet new challenges with enthusiasm and meet deadlines in fast paced environment
• Statistical analysis skills and experience is desirable

JOB PURPOSE

The Senior Technical Advisor-Care and Treatment will work with the KCCB ACTS Deputy Program Director-Clinical Services in providing technical assistance for activities intended to strengthen the capacity of supported health facilities, project technical teams, and other stakeholders to effectively deliver integrated and quality care & treatment services including Pediatric, TB/HIV, PMTCT, VMMC, Adolescent and Adult HIV Care & Treatment.

KEY RESPONSIBILITIES

• Lead in development and oversight of program weekly, monthly and quarterly Adult HIV and TB work plans;
• Working in collaboration with Deputy Program Director-Clinical Services, support health facility and program teams in development of
• integrated HIV/TB facility interventions and work plans and oversee their implementation;
• Collaborate with S/CHMT, project technical staff and supported health
• facilities to strengthen the CD4, VL lab and sputum samples networks in supported sites, ensuring timely collection of relevant lab samples
• for diagnosis and for monitoring treatment outcomes;
• Provide support in implementation of continuous quality improvement
• projects to improve quality of services in supported sites;
• Work in collaboration with S/CHMT and other project technical teams to conduct targeted site supervision visits to KCCB ACTS supported

Minimum Qualifications, Experience & Skills

• A Bachelor’s degree in Medicine and Surgery (MBChB) or its equivalent;
• Diploma/degree in Project management is an additional advantage.
• 5 years’ experience with and technical knowledge of current HIV/AIDS issues and trends.
• Analytical
• Interpersonal
• Problem solving
• Conceptual
• Presentation
• Negotiation
• Proposal/report writing

JOB PURPOSE

The role entails supporting the site program accountants in all aspects of financial management and compliance and ensuring that the financial management aspects of the KCCB ACTS Program are met within the objectives of the grant.

KEY RESPONSIBILITIES

• Supporting the Program Officers in the region in all aspects of financial management including budget preparation, monitoring and reporting.
• Review sites staff recruitment requests and ensuring the approval is granted from program senior management team prior to commencing the interview process.
• Ensuring that all donor financial requirements are met and that donor reports are timely and accurate and ensure compliance to policies and procedures in all areas.
• Contributing to capacity building of finance staff in the region in financial management and interpretation of financial information for management decision-making.
• Assist in the preparation of Zonal monthly financial reporting on a timely and accurate manner and ensure compliance to policies and procedures in all areas.
• Provide Management monthly report on a timely basis with records of unsupported costs.
• Co-ordinate and review sites disbursements requests for accuracy and reasonableness.
• Liaise with external auditors during site visits while conducting annual audits.

Minimum Qualifications, Experience & Skills

• A Bachelor’s Degree in Accounting, Business Administration, Economics.
• Professional Qualification in CPA, ACCA, CMA.
• 3-5 years financial accounting experience preferably in an USG environment
• Excellent IT skills with experience of operating computer-based financial management systems
• Competent to advanced level in Microsoft Excel
• Working knowledge of donor compliance rules and regulations for the major donors
• Experience of working with and reporting to international donors, in particular, experience of managing multiple budgets at the same time

Other Personal Attributes

• Has good interpersonal and communication skills
• Willingness to learn and has a positive attitude to the job
• Strong analytical thinking, problem solving and good interpersonal skills;
• Critical thinking: In reviewing trends, information, and outcomes, s/he will need to be able to deduce reasons for these results and
• consider alternative possibilities

JOB PURPOSE

Oversee project implementation at the cluster of treatment sites (Region) including managing the sites sub awards projects. Specifically, the Program Officer is responsible for on-site mentoring and implementation of care and treatment activities at KCCB ACTS supported sites.

KEY RESPONSIBILITIES

• Overall coordination and operationalization of Regional Office, Regional office staff and site program staff for robust response to sites needs;
• Facilitate planning and implementation of HIV care and treatment services and activities at supported sites based on KCCB ACTS program goals and objectives/Annual Results framework;
• Conduct continuous program performance monitoring of the sites in their area of jurisdiction to ensure targets attainment (Care and Treatment, PMTCT, TB etc) and hold monthly regional performance review meetings
• with development of corrective action plans to improve performance;
• Provide on-site clinical mentoring and supervision on HIV/AIDS care and treatment to site staff in reference to all the program components (HTS, TB,
• Pharmacy, Lab, PMTCT, Adults Care & RX, Paeds & Adolescent care & RX, Differentiated Care and other emerging areas of care);
• Tracking implementation of Regional & Central TA Feedback and providing progress report to the respective technical component leads;

Minimum Qualifications, Experience & Skills

• Diploma in Clinical Medicine and Surgery (MBChB) / Nursing
• 3 years experience in HIV Programming
• Analytical
• Interpersonal
• Presentation
• Negotiation
• Proposal/report writing skill

JOB PURPOSE

The ICT Officer’s primary responsibility will be to ensure all ICT activities within the organization are functional. You will undertake a wide range of ICT duties to include driving the use of technology in the organization, providing effective IT systems, helping develop and implement IT standards and policies, and providing technology support and solutions to meet the needs of the organization and health facilities.

KEY RESPONSIBILITIES

• Equipment: Configure and deploy new and refurbished workstations, laptops and peripheral equipment.
• Network: Monitor network to ensure network functionality and availability to all system users.
• Security”: Maintain local and server-based anti-virus software. Develop and implement an effective backup and disaster recovery strategy to insure against loss of data through error, abuse, malfunction or disaster
• Systems Planning: Participation in research and recommendation of improved Iinfrastructure processes and technologies to include growth planning.
• Management of Vendor Services: Work directly with vendors to schedule repairs and maintenance.
• Training: Train new and current employees on computer software and ICT systems.
• Routine Administrative Tasks: Create and maintain inventory, which may include hardware, software
• Communication: Manage KCCB-ACTS communication and online platforms including website, photography, branding and social media platforms.

Minimum Qualifications, Experience & Skills

• A minimum of a degree in Information Technology or Computer Science with demonstrable practical skills in Information Management and ICTs.
• At least three years’ experience in a busy communication and ICT environment.
• Working experience in donor-funded public health program is an added advantage
• Proficiency in the use of ICT particularly in development of web‐based solutions, maintenance of websites, Network administration and
• working with databases

JOB PURPOSE

To provide logistical support to program and administrative teams ensuring smooth and efficient operations.

KEY RESPONSIBILITIES

• Ensure that vehicles are used for pre-approved purposes;
• Overseeing the fuelling of vehicles and ensure that fuel cards are replenished on a timely basis;
• Report promptly any matter related to maintenance of vehicles including regular services and insurances renewal;
• Ensure cleanliness of the vehicles is maintained all through;
• Strict adhere to Traffics rules and regulations of the roads

Minimum Qualifications, Experience & Skills

• Is a holder of K.C.S.E with minimum C- grade.
• Holder of clean, BCE Class, valid driving license
• Minimum 5 years driving experience accident free and knowledgeable of most regions in Kenya.
• Certificate of good conduct from Kenya National Police Service
• Knowledge in vehicle mechanics
• Computer literate

Other Personal Attributes

• Mature
• Honest/good character
• Respectful
• Reliable
• Integrity
• Team Playe