Responsibilities:

• Participate in prequalification of grantees including conducting the pre-award responsibility determination, drafting agreements, monitoring adherence to special conditions, negotiating budgets and maintaining an updated list of standardized costs. Maintain tracker of special conditions, grants award details, and deliverable due dates
• Support functions related to grants compliance including following up on grantees required certifications and procurement under grants
• Ensure that the grants program procedures follow the Grants Manual and comply with USAID regulations
• Monitor implementation and progress of grantees, together with technical teams, via frequent collaborating, learning, and adapting (CLA)
• Review all grant applications, deliverables (in collaboration with the cluster Program Manager), and financial reports for quality, contractual consistency, accuracy, and compliance with USAID regulations
• Ensure adequate planning and preparation for grant implementation requirements including pre-award risk assessment
• Coordinate with technical team to ensure deliverables stay on track
• Facilitate staff requests for procurements, disbursements of funds, and logistic and planning elements of In-Kind grant activities
• Establish and maintain a tracking system in preparation of the Annual Program Statement (APS), Requests for Applications (RFAs), review of grant proposals, grantee selection, monitoring performance, and payment
• Ensure proper preparation and execution of APS and RFAs, documents, and disbursements under the project are in line with USAID and Chemonics procedures

Qualifications:

• Bachelor’s degree in a relevant field required
• Demonstrated experience in grants, compliance, and procurement management focused on ensuring that activities are being implemented on-time, in accordance with the specifications of the approved activity, and in compliance with USAID policies
• Four (4) years minimum working experience in equivalent capacity
• Prior experience in managing donor-funded activities and grants oversight with international non-governmental organizations
• Familiarity with USAID rules and regulations including ADS, AIDAR, and FAR
• Strong interpersonal skills and ability to exercise confidentiality and high level of professionalism
• Strong communications skills, with prior experience providing grants training to staff and local partners preferred
• Ability to work effectively, responsively, and collaboratively with local development organizations, government counterparts, development and private sector partners and civil society organizations
• Demonstrated leadership, versatility, and integrity
• Fluency in written and oral English is required

Approach & timeline:

The milestones/activities verification/validation exercise will be conducted by a team of 4 external independent experts working/engaged through a USAID contracted Firm for ease of coordination. Each expert will focus on the specified milestones/activities, tasks, and deliverables under Phase 1 of the KEMSA Reforms Framework. The combined total LOE is forty (40) working days. However, the exercise is expected to be concluded within approximately twenty (20) working days since the verifiers are expected to work concurrently.

Composition:

The following is the proposed composition of the expertise sought for the Third-party Verification of the KEMSA IL:

Procurement Expert

Required Knowledge and Experience

• Degree in Procurement, Supply Chain Management (Procurement) or related field;
• A minimum of 5 years of progressively responsible experience in procurement and supply chain management with a focus on the implementation of ERP Systems, e-procurement solutions, and business process analysis or related area;
• Deep knowledge and experience in Procurement and Logistics business domain, including procurement, tendering, physical and financial inventory management, shipping, distribution, warehouse management
• Excellent command of written and spoken English.
• Work experience in developing countries
• Experience in public sector procurement systems will be an added advantage

Approach & timeline:

The milestones/activities verification/validation exercise will be conducted by a team of 4 external independent experts working/engaged through a USAID contracted Firm for ease of coordination. Each expert will focus on the specified milestones/activities, tasks, and deliverables under Phase 1 of the KEMSA Reforms Framework. The combined total LOE is forty (40) working days. However, the exercise is expected to be concluded within approximately twenty (20) working days since the verifiers are expected to work concurrently.

Composition:

The following is the proposed composition of the expertise sought for the Third-party Verification of the KEMSA IL:

Supply chain GDP accredited auditor/inspector

Required Knowledge and Experience

• Degree in Pharmacy, Medicine, Nursing or any other relevant field of Health, supply chain, logistics management or related field;
• Must be certified as Pharmaceutical Inspector or Accredited HPT -GDP Auditor
• A minimum of 5 years of working experience
• Deep knowledge and experience in HPT-GDP inspections or audits
• Experience in the WHO Medicines Quality Assurance (MQAS), rules and procedures
• Excellent command of written and spoken English
• Work experience in developing countries

Approach & timeline:

The milestones/activities verification/validation exercise will be conducted by a team of 4 external independent experts working/engaged through a USAID contracted Firm for ease of coordination. Each expert will focus on the specified milestones/activities, tasks, and deliverables under Phase 1 of the KEMSA Reforms Framework. The combined total LOE is forty (40) working days. However, the exercise is expected to be concluded within approximately twenty (20) working days since the verifiers are expected to work concurrently.

Composition:

The following is the proposed composition of the expertise sought for the Third-party Verification of the KEMSA IL:

Supply chain logistician

Required Knowledge and Experience

• Master’s degree or equivalent in Supply Chain Logistics, Business Administration, Procurement, Supply Chain Management or related field
• Deep knowledge and experience in Procurement and Logistics business domain; including physical and financial inventory management, shipping, distribution, warehouse management
• Excellent command of written and spoken English
• Work experience in developing countries
• A professional certification in logistics or supply chain will be an added advantage

Approach & timeline:

The milestones/activities verification/validation exercise will be conducted by a team of 4 external independent experts working/engaged through a USAID contracted Firm for ease of coordination. Each expert will focus on the specified milestones/activities, tasks, and deliverables under Phase 1 of the KEMSA Reforms Framework. The combined total LOE is forty (40) working days. However, the exercise is expected to be concluded within approximately twenty (20) working days since the verifiers are expected to work concurrently.

Health systems management/governance expert/organizational performance expert and Team Leader

Required Knowledge and Experience

• Master’s degree or equivalent in Public Health (Health Systems), Health Systems Management, Business Administration, or related field
• Strong skills in project management, performance measurement, and governance expertise
• Over 5-7 years of relevant experience with proven national/international experience in project management, organizational development, leadership, and governance
• Excellent interpersonal skills with the ability to negotiate with and convince officials with tact and diplomacy
• Excellent command of written and spoken English
• Work experience in developing countries
• Proven experience in leadership/leading teams
• Experience and being conversant with public sector programs/projects will be an added advantage