Summary
Date Posted: Friday, September 24, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The Finance Officer role involves ensuring that all activity is converted to meaningful financial data and on-time tracking of both project and internal budgets to achieve optimum planning. This is achieved through proper accounting & bookkeeping, project financial & Variance reporting, payroll management and providing support to the delivery team, compliance, audits and contracts management.

Key Responsibilities
• Accounting and day-to-day bookkeeping. (70%)
• Maintenance of books of accounts covering processing of payments, preparation and maintenance of cash books, bank reconciliations (KES, USD), JEs and managing the financial filing system.
• Monthly reconciliation of Balance Sheet accounts (Teammate ledgers, Payroll accounts and other accounts).
• Maintain relations and correspondence with the bank. - Negotiating the best forex rates in relation to the CBK prevailing rate and speculation.
• Reconcile, close monthly accounts and help with facilitation of external audits.
• Maintain up to date fixed asset register and post quarterly depreciation schedules.
• Perform Admin and office support functions in the absence of the Admin.
• Maintain and update finance documents, shared logins and passwords.
• Update prepayments amortization schedules (WIBA, Health Insurance, etc) and allocate costs to the respective projects.
• Setting up new teammates on Payslip Maker, expensify, S2B and ClickTime.
• Reconciling, updating and sharing teammates ledger accounts and settlement of dues on a monthly basis.
• Monitoring monthly ClickTime reports to ensure time allocation reports are available on time to facilitate payroll allocation.
• Project Financials. (5%)
• Onboarding and training team on finance areas like expensify and ClickTime.
• Monitor Regional Admin, PD & Project budgets (forecasts, liquidity, variances).
• Responding to financial inquiries to FM, PMs, LA and other stakeholders by gathering, analyzing, summarizing, interpreting and reporting data.
• Process project financial facilitation requests - review requisitions against budget and process payments/teammates advances.
• Follow up with project teams for project expense reports, review, forward for approval and book costs to Sage.
• Prepare partner invoices/financial reports in line with contractual requirements and update invoice tracking report on Salesforce to track monthly receivables ageing report.
• Monitor receivable ageing report and follow up on overdue invoices.
• Payroll Function. (10%)
• Payroll preparation and administration of employee benefits. (Including local contractor's payments).
• Deductions and filing of statutory returns accordingly- PAYE, NHIF, NSSF, WHT, VAT, NITA, HELB, SACCO and Pensions.
• Updating the Master payroll and reconciliation of Payroll accounts on a monthly basis.
• Sharing of WHT Certificates to contractors, P9 forms and payslips to employees.
• Procurement & Vendor Management. (10%)
• Procurement process - verify PRs, POs and invoices to ensure all costs and commitments are properly allocated. Ensure procurement processes comply with established procedures.
• Management of vendor accounts, including pre-qualification with Finance & Admin Manager, service agreement management, project related PO approval, invoice and payment processing.
• Develop a sound understanding of the Core IT systems being used for managing day-to-day operations. Ensure timely updating of client and operational data.
• Compliance & Policy Review.( 5%)
• Participate in updating financial policies & processes and their consistent application.
• Ensuring payment and filing of statutory information before the due dates.
• Support with statutories documentation and aid with Annual Financial Audits.
• Maintain a complete Partner contract filing system for signed contractual agreements.

Qualifications
• CPA Finalist, Bachelor's Degree in Accounting/BA/Bcom
• Experienced in handling all aspects of finance and accounting with a 3-5 years professional experience
• Deep knowledge of Sage Intacct
• Excellent communication skills (writing and speaking) in English. Must be able to express thoughts and opinions clearly and concisely
• Proven ability to work independently
• Must be flexible with working hours to communicate with USA office
• Commitment to Medic values
• Kenyan/Valid Kenyan work permit

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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Job application procedure

Method of ApplicationInterested and qualified? Go to Medic Mobile on medic.pinpointhq.com to apply

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