Summary
Date Posted: Thursday, January 16, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. The UNON Archives and Records Management internship is for 3 months, with a possibility for extension depending on the needs of the Organization. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. .

Responsibilities
Under the direct supervision of the FMTS, the intern will:
• Capture and enter data of legacy records into the System.
• Sort and inventory legacy records.
• Appraise records in the Archives.
• Accession and receive records transfer lists for records.
• Participate in designing and improving archives and records management programme.
• Do research within the UN Archives Network on archives and records management.
• Perform any other tasks as may be assigned.

  Competencies
• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client

  Qualification;
Applicants must at the time of application meet one of the following requirements:
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent).
• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
• Be computer literate in standard software applications.
• Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
• Preferred area of study: Undergraduate studies in Information Sciences

Job Education Requirements: Not Specified
Job Experience Requirements: Not Specified

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