Vacancy title:
Human Resources and Administrate Assistant

Jobs at:
American International Health Alliance

Deadline of this Job:
June 30, 2018

Duty Station:
Nairobi, Kenya

JOB DETAILS:
American International Health Alliance — we believe that for investments in global health to have a real and sustainable impact. They must be predicated on a strong foundation. That's why our partnerships and initiatives emphasize a comprehensive, holistic and integrated approach to health systems strengthening and developing human resources for health.
American International Health Alliance is seeking to fill the following positions to be based in Siaya and Migori Counties: is seeking to fill the following positions to be based in Siaya and Migori Counties

POSITION SUMMARY:

• Under the direction of the Administrative & Finance Officer (AFO). The Human Resources &
  Administrative Assistant (HRFAA) will be responsible for supporting the various human resources and administrative tasks within the DREAMS (Determined Resilient, Empowered. AIDS free. Mentored and Safe) project offices. The HRFAA will oversee HR policy compliance and implementation while supporting the various administrative tasks of the offices.

ESSENTIAL ROLE S AND RE SPON SIBILITIE S:
Human Resources Responsibilities:

• Support AIHA staff to understand AIHA's human resource (HR) employment manuals. policies and procedures to ensure adherence.
  
•  Provide HR support to AIHA Kenya staff when issues arise while adhering to AIHA's employee manual.
  
•  Maintain HR records for all AIHA Kenya staff in both hard and soft copy and ensure staff update required files as applicable.
  
•  Maintain records of all engaged consultants and ensure files are complete and meet AIHA's procurement policies.
  
•  Liaise with supervisors to monitor staff performance and put plans in place when issues arise to support staff to succeed in their positions.
  
•  Keep in frequent communication with fringe benefit providers to ensure that stafi are aware of updates and. requirements that affect their benefits.
  
•  Work closely with the AFO in the monthly payroll process and ensure that all labor law requirements are deducted and processed accordingly.
  
•  In partnership with the Country Director and respective supervision facilitate staff work schedules and ensure staff coverage when staffs on leave.
  
•  Serve as the point of contact for handling conflict and ensuring the right decisions are made without biasness: lead employees well through the conflict discussions with the parties concerned and leaving both parties satisfied.
  
•  Leas the recruitment process for new staff and oversee new staff orientation: follow up contractual details and procedures as required.

Administrative Responsibilities:

• Support the Programs team to ensure all required programmatic and administrative supplies are procured in a timely manner and in compliance with AIHA's procurement policy.
  
•  Arrange travel logistics for the AIHA Kenya staff and applicable partners stakeholders as needed.
  
•  Coordinate the distribution of program supplies to project sites as required.
  
•  Ensure all administrative and financial documents are filed per AIHA requirements.
  
•  Ensure that offices are well maintained and kept in sanitary condition.
  
•  Keep AIHA Kenya staff updated on upcoming events or activities: update the AIHA global program calendar on upcoming program activities.
  
•  Any other duties as applicable and required

REQUIRED QUALIFICATION S:

• Bachelor's degree required in Human Resource Management of the equivalent and a minimum of three (3)years' work experience in human resources and administrative support. with a preference for NGOs with United States Government (USG)funded programs: or a Diploma in - Human Resource Management of the equivalent and a minimum of five (5) years‘ work experience in human resources with a preference for USG funded programs.
  
•  Well versed in Kenya labor law and requirements.
  
•  Proficiency with computers and current computer software (Microsoft Word. Excel. Access, PowerPoint, Outlook, Internet).
  
•  Ability to handle multiple tasks and to set priorities. Possess strong organizational and customer service skills Detailed oriented.
  
•  Excellent written and verbal communication both in English and Swahili.
  
•  Commitment to understanding and responding to the most urgent needs and rights ofv1.ilnerable youth and HIWAIDS positive children and their families
  
•  Ability to work effectively with diverse coworkers and project participants
  
•  Must be very dependable and detail oriented
  
•  Effective and diplomatic communicator at all levels
  
•  Personal and professional maturity and judgment
  
•  Willingness to work additional hours in order to meet tight deadlines.
  
•  Must be willing to travel in-country
  
•  Ability to handle multiple tasks simultaneously in a fast-paced environment. set priorities. work independently and in a team
  Environment

Job application procedure
Submit a CV and Cover Letter to HRKenya@aiha.com 
Must include job position in the e-mail subject