Summary
Date Posted: Saturday, November 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The purpose of the position is to provide leadership in the Human Resource, procurement and general administrative function of the organisation.

Main Responsibilities Of The Jobs
• Managerial / Supervisory/ Operational Responsibilities or roles:
• Responsible for management of all Human Resources Records and data;
• Drafts all HR and administration letters while managing incoming and outgoing correspondences;
• Manages all IMLU’s office administrative functions;
• Manages leave schedules and leave administration for all staff;
• Ensures registration of new employees to Insurance medical schemes and updates the medical scheme database including processing staff badges and business cards for all employees;
• Ensures that all new staff members bring all the required information to facilitate the opening of a file;
• Organises interviews, seminars/training and workshops for the employees;
• Provides reports on various aspects relating to staff e.g. turnover rates, exits, and leave numbers to the Head of Finance and Administration;
• In consultation with the supervisor, renews all staff contracts and coordinate updating of all Job descriptions;
• Assists in the implementation of the IMLU’s welfare programs;
• Supervises preparation of office tea and all outsourced cleaning personnel to ensure a safe and healthy work environment as per OSHA requirements;
• Reserves and books cabs for staff, Board members and stakeholders and ensure effective and efficient use of contracted hired cabs;
• Supports in arranging Board Members’ files before board meetings and ensures their safekeeping;
• Orders required goods and services as advised and approved by the procurement Committee and as per the procurement policy;
• Handles and ensures timely replenishment of petty cash;
• Ensures strict adherence to the procurement policies and procedures including the thresholds set there in on approvals and purchases;
• Ensures that all office utilities are paid promptly and maintains a rapport with the suppliers and ensures there are no outstanding invoices pending;
• In consultation with the supervisor, ensures that office equipment and stationery) are promptly requisitioned and supplied;
• Assist in organising meetings, workshops and conferences
• Any other duty assigned from time to time.

Knowledge, Skills And Experience
Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
• Bachelor’s Degree in Human Resource Management, Business Administration or any other related field.
• Minimum level of professional qualification required to perform effectively in the role:
• Higher Diploma in HRM or CHRP or a related field
• Minimum level of personal and professional experience required to perform effectively in the role:
• Experience in employee relations, welfare and general office administration
• Minimum months or years of experience required to have to be appointed to the position:
• Minimum: 3 years experience in relevant field.
• Desirable: 4 years of experience


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

To apply for this job email your details to jobs@imlu.org 

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