Summary
Date Posted: Friday, March 05, 2021 , Base Salary: Not Disclosed

JOB DETAILS:

About Pwani University
Pwani University began as Kilifi Institute of Agriculture in 1984 through the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national universities. On 23rd August 2007, Kilifi Institute of Agriculture was upgraded to a Constituent College of Kenyatta University, and in March 2013, it was given a charter as a full- fledged University. It is strategically placed in the heart of the Coastal region of Kenya in Kilifi Town, right on the Mombasa-Malindi Highway; and is equipped with facilities to offer quality training in Tropical Agriculture, Tropical Medicine, Marine Sciences and Education. So whether you’re finishing high school, beginning university for the first time, or pursuing graduate studies, you’ll find a wide range of options at Pwani University. Our University has more than five schools which all together offer a diversity of degree programmes in the Arts, Humanities, Sciences, Health and Education. The University has engaged highly qualified staff members. .

This is a temporary/short term position available for three (3) to six (6) months
Academic Qualification
Applicants must have a Bachelor’s degree in Human Resource Management from a recognized university.
Must be a Member of the Institute of Human Resource Management of Kenya IHRM
Experience
Must have at least 2 years’ experience as a Human Resource generalist in a busy corporate institution/organization. With ability to undertake various Human Resource related tasks.
Key Responsibilities
• Assist in facilitating various committee meetings by
• Scheduling meetings according to committees Almanac and work plan to enable the committees meet their annual objectives.
• Booking meeting venue, request for refreshments, assemble appropriate equipment for the meeting to ensure availability in time of the necessary requirements and smooth running of meetings
• Resolve normal procedural issues and/or escalate relevant supervisors to ensure smooth running of the institution
• Maintain an accurate and up to date HR data in Navision system and excel database;
• Collating data/information for drafting reports and briefs to aid in making informed decision
• Draft correspondences for review, approval/signature to relay feedback or make inquiries.
• Liaise with immediate supervisor on a regular basis for planning and coordination of duties in the office to ensure that all duties are well attended to appropriately.
• Assist in coordinating of in-house trainings to ensure efficiency and effectiveness of trainings
• Assist in collating feedback from trainees on the effectiveness of training for analysis
• Assist in all other HR general tasks on recruitment, performance management, staff welfare matters as may be required to ensure completeness of tasks
• Keying in employee data in the Human Resource Information System for ease of preparing reports.
• Draft reports as guided for effective decision making
• To provide administrative support to the Human Resource Officer in the review of all HR strategies, policies and procedures
• Assist in preparation of audit by ensuring that all documents are filed correctly for ease of retrieval and reference.
• Preparation of payroll inputs to ensure all employee matters affecting monthly payrolls are summited in time
• Assist in Staff Clearance and computation of terminal dues for employees for timely processing of the dues.
• Support recruitment and induction process as need arises to provide a seamless process
• Perform any other task as assigned by the Human Resource Officer
Skills and Competencies
The candidate must:
• Have an understanding of the Kenya Labor laws
• Be computer literate and have analytical ability
• Have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties.
• Have excellent communication skills (verbal and written)
• Minutes taking and writing skills
• Have good Interpersonal skills
• Have commitment and good work ethics
• Be ready to take up additional responsibilities

Job Education Requirements:Bachelor’s degree in Human Resource Management

Job Experience Requirements: 2 years’

Work Hours: 8

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Job application procedure
Interested applicants should send two (2) copies of their application for the above position.
Applications and recommendations letters from referees should be addressed to,
The Vice Chancellor Pwani University P. O Box 195-80108, Kilifi Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials. Pwani University is an equal opportunity employer, female candidates and persons living with disabilities are encouraged to apply. The deadline for submitting applications is Tuesday 9th March 2021. Applications received later than this date will not be considered. Please Note that: Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification

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