Summary
Date Posted: Tuesday, February 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job summary
The HR and Administration Officer is responsible for coordinating the operations and activities of the human resource department which includes implementation of policies in matters of recruitment, promotions, remuneration, staff training and development, staff welfare, employee relations and performance management.

General Job information
Department: HR & Administration
Reports to: HR & Administration Manager
Direct reports:
• Administration Assistant
• Company Cooks
• Security Supervisor
Job Location: Kwale County; Diani/Ukunda area

Main Responsibilities
• Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
• Implementing and interpreting the approved Company’s human resource and administrative policies, procedures and standards related to recruitment, promotions, remuneration, and staff relation and performance management.
• Ensuring staff conduct and discipline is maintained in all the departments /units and thorough but fast conclusion of staff disciplinary cases;
• Preparing, reviewing, and adjusting staff remuneration payments on monthly basis and assisting payroll development by providing relevant employee information ;
• Assisting with administrative duties in the company;
• Coordinate the implementation of the process of performance management system.
• Coordinate the implementation of the Human resources, management Information systems.
• Undertaking human resource planning for all staff to ensure that they are optimally engaged;
• Co-ordinating and ensuring staff Recruitment & Selection, Orientation & Placement to respective department;
• Administration of staff welfare and benefits requirements including medical cover, group life /accident cover, pension scheme and Staff Association Welfare.
• Conduct training needs assessment for direct reports and coordinate companywide training needs assessment in liaison with Heads of Departments and organize staff training sessions, workshops and activities.
• Participate in recruitment and selection of staff including preparation of job adverts, shortlisting, interviewing, reference checking and making offers to candidates.
• Participate in the development and preparation of the Unit’s work plan, budget and quarterly and annual reports.
• Ensuring all new members of staff are properly inducted in the operations of the company;
• Preparing confirmation letters for staff due for confirmation after expiry of their probation period as well as those being confirmed into new appointments;
• Planning for and undertaking staff training & development through conducting staff training needs assessment and recommending relevant training for all staff;
• Maintaining of office facilities, supplies and work equipment, controlling their renewal;
• Managing employee performance through implementation of the current performance management system;
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
• Advising the management on matters related to human resource management.

Key Skill and Qualifications
• Bachelor’s Degree in Human Resource Management from a recognized university preferably augmented with a Higher Diploma.
• Must be a member of the Institute of Human Resource Management (IHRM) in good standing.
• Minimum of 4 years’ experience is required;
• Extensive knowledge in the Kenyan Labor laws and Industrial Relations;
• Excellent Communication skills, both oral and written;
• High level of integrity and ethics;
• Proven problem solving skills;
• Must be proficient in MS Office Suite;
• Someone who can demonstrate high levels of integrity and honesty;
• Ability to work independently in a dynamic environment;
• Ability to manage a large flow of information

Key competencies
• Demonstrate knowledge in relevant legislation and applicable standards.
• Knowledge of professional standards
• High level of integrity and Interpersonal skills
• Ability to deliver results in a complex and dynamic environment
• High level of attention to detail
• Supervisory skills
• Ability to work well with teams.
• Ability to work with minimum supervision under strict deadlines
• Knowledge of relevant computer applications.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Interested candidates are requested to forward their updated CVs to jobs@kentaste.com; monica@kentaste.com by Tuesday, 8th February 2022 stating the subject heading “HR & ADMINISTRATION OFFICER” clearly indicating their current and expected remuneration (MUST), daytime telephone contacts and addresses of three referees. Only shortlisted candidates will be contacted

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