Summary
Date Posted: Friday, July 16, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Reports to: Chief Executive Officer

Duties and Responsibilities
Office Support and Management
• Provide general administrative and clerical support including managing phone calls, write and distribute mails, letters, photocopying, open, sort and distribute incoming correspondence
• Establish and maintain a range of basic databases and records systems including:- membership details, office records, and others as may be required
• Provide general support to the visitors and organization’s clients
• Correspond with members and support membership development
• Develop and maintain a filing system
• Assist in management of the organization’ website – regularly updating and initiating new ideas on how to continuously improve
• Support project activities such as: - attend project meetings if and when required, book meeting venues, mail out invitations etc.
• Support identification, development and implementation of fundraising strategies for sustainability of the organization
• Managing inventory of office assets and supplies and sourcing for suppliers
• Coordinate maintenance of office equipment
• Perform any other duty as required by the Chief Executive Officer
• Coordinate maintenance of office equipment
• Recruit new members for the Association
• Ensure tidiness of the office.
• Perform any other duty assigned by the supervisor
Membership management
• Correspond with KCPA members and support membership development - recruit new members for the Association and ensure the old members continue supporting the Association through renewal of annual subscription - Establish and manage relations with KCPA members/ maintaining member information and receiving member requests and attending to member needs/preparing thank you letters/messages for new members
• Maintain regular communication with members – send market information and any other administrative information as need arises.
• Provide regular reports on growth of membership
• Maintain a database of all the Association’s members
Financial management
• Monitor and record all office expenditures and reconcile and submit expense reports through simple book keeping software such as Microsoft Excel.
• Preparation of payment vouchers, process incoming cheques; create daily ledger of deposits
• Submit regular financial reports
• Ensure that all statutory are made and submitted in accordance to the laws of Kenya and the financial manual of KCPA

Level of Education:
• KCSE
• Specialized Training/Professional Qualifications:
• At least CPA 11

Competencies/Abilities/Skills Required:
• Working knowledge of computerized accounting packages
• High level of integrity.
• Good interpersonal skills.
• Attention to detail.
• Good planning and organization skills.
• Effective communication both oral and written

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

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Job application procedure
Interested and qualified candidates should forward their CV to: info@kcpa.co.ke using the position as subject of email.
Send your application to info@kcpa.co.ke Deadline 27th July 2021

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