Summary
Date Posted: Tuesday, September 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Role/Purpose:
• Under the Supervision of Account Executive, effectively implement Operation Come-To-School Project, the Finance and Admin Officer will be responsible for the performance of a variety of duties categorized as either financial or administrative support. He/ she will take full responsibility for financial management function of Special Olympics Kenya; including and not limited to budgeting, financial resources mobilization, maintenance of accurate accounting records, reporting both internally and externally in a timely manner. The candidate will also manage administrative functions of the organization so as to ensure that its operations run smoothly.

Program Planning
• Under the direction and guidance of the Education Project Manager, coordinate plans for the implementation of the project activities in all target school communities.
• Work with the Project Manager and other education team members and partner organizations to develop project implementation and procurement plans.
• Work with the Project Manager and Project Team to prepare and/or revise project monitoring tools to track indicators and monitor achievement of objectives and impact of the program.
• In collaboration with the Education Project team, prepare plans for capacity building and training of school managements on various trainings needs.
• Work collaboratively with the Project Manager and CDEs to design criteria for selection of trainees for the school-based inclusive education teacher-training programme.
• Prepare plans for regular field monitoring visits together with Project manager and other project staff.

Program Implementation:
The Finance and Admin function of SO Kenya covers Finance & Accounting, Administration and Human resource. Some of the specific functions entail:
• Implementation of SO Kenya policy on Finance, Admin and HR
• Participation in financial planning, budget preparation, execution and implementation
• Accounting services; including processing of payments, control of usage of funds, maintenance on bank reconciliation records and management of petty cash.
• Monitoring the use of funds as well as financial Compliance to statutory and donor regulations and bank reconciliation, support audit efforts by preparing reports
• Administration of Human resource matters-including recruitment, induction, administration of payroll, management of personnel records in liaison with relevant government authorities, Problem resolution, benefits and oversee HR issues over the employees’ life cycle
• Admin duties- including front desk, management of communication, social media and Website, management of Procurement of good and services, facilities, safety and security.

Program Support Operations:
• Coordinate with other departments to ensure that field activities including logistics (transport, warehousing and asset management), procurement, are smoothly run.
• Network with other SOK programs in target counties to ensure integration and that the projects runs smoothly and efficiently and draws from best experiences and lessons for improved programming.
• Liaise with programme officers in preparation of annual, periodic and project work plans and budgets;
• Ensure timely and accurate financial reporting as per the terms of So Kenya’s contractual agreements with donors;
• Set up and administer accounting and administrative systems, processes and procedures as required by the organization, donors and as per statutory requirements.
• Establish systems and procedures for the efficient management of the organization and its records.
• Ensure maintenance of accurate and complete accounting records
• Ensure continuous management of program’s cash flows
• Institute and enforce controls over SOK’s assets and financial resources,
• Ensure preparation of timely and accurate financial reports as per management, donor and statutory requirements
• Coordination of internal and external audit processes
• Provide financial guidance in fundraising; including but not limited to constant donor liaison, timely extraction of fundraising budgets, attending meetings with donors, participate in funding negotiations and reporting meetings.
• Ensure maintenance of a comprehensive fixed asset register and that all assets are accounted for and safeguarded from losses arising from fraud, waste, extravagance, inefficient administration, poor value for money purchases.
• Strictly implement financial and procurement policies and guidelines and ensuring efficient and effective implementation of the same
• Providing support to programs; financial or otherwise from time to time Such other related responsibilities that may come up and/ or may be assigned by the Executive Accountant.

Competence, experience, skills, knowledge
Proven track record in general financial planning including, but not limited to:
• Systems development and implementation
• Costing and cost control
• Budgeting and budgetary control
• Financial reporting
• Cash management
• Taxation expertise
• Decision making skills and problem solving
• Relationship building and maintenance
• Staff management skills including discipline and training
• Communication and interpersonal skills
• IT skills
• Team work
• Ethics and integrity Commitment to Special Olympics Child Protection Policy.

Desirable qualifications
• Minimum Bachelor of Commerce degree or its equivalence, with a major in Accounts/Finance
• CPA (K)
• Proficiency in Microsoft Office, Excel and Accounting systems like SAGE 200 Evolution and/or QuickBooks.
• Strong communication skills, Good analytical skills,
• Ability to work with minimum supervision,
• Attention to detail.
• At least 3 years’ experience working with NGO/CSO
• Training in project management is an added advantage
• Active member of ICPAK

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Interested Candidates are requested to send their CV and Cover letter to hr@specialolympicskenya.org  on or before September 30th 2022 quoting the job reference on the subject of email
• Please state your current and expected Salary in the cover application letter

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