Vacancy title:
Finance and Administration Associate
Jobs at:
Stanford UniversityDeadline of this Job:
31 December 2022
Summary
Date Posted: Thursday, December 15, 2022 , Base Salary: Not Disclosed
JOB DETAILS:
The Finance and Administration Associate is responsible for supporting program execution and overall administration at the Seed office. The successful candidate will work directly with the Finance, Program and Network Managers to support the Seed Transformation Program, Seed Transformation Network, and other programs and priorities. The Finance Administration Associate reports to the Regional Director, Seed East Africa.
Core Duties
• Liaises with the Finance and Admin Manager on logistics such as to flight reservations, hotel (and other accommodation) bookings, and ground transportation for local staff and visiting Staff and Faculty.
• Offers general finance and administrative assistance to the Finance and Admin Manager e.g. procuring office supplies, renewal of permits.
• Posting and Matching Supplier Invoices.
• Billing and Receipting Participant Fees.
• Making follow up calls to cohort applicants with regards to payments and submission of required documents.
• Serve as the petty cash custodian.
• Create and maintain files and filing systems.
• Liaise with the landlord on admin related issues.
• Responds to visitors' inquiries and routes them to appropriate individuals; answers phones, and serves as a resource on unit procedures and general inquiries.
• Basic tech support on Salesforce, Sage, Asana, Zoom and other applications.
• Custodian of digital file repository
• Minute-taking and assigning action items during Team Meetings.
• Work with Program Manager on general administrative assistance and classroom support prior to Immersion Weeks.
• Work with Program Manager on recruitment process for Seed East Africa.
• Coordinates meetings and assists with routine conferences including ensuring rooms are set- up, managing equipment, ordering meals, and assembling materials.
• Responsible for logistics, catering related to all events
• Any other tasks that may be assigned by Regional Director
Qualifications
• Bachelor’s degree in Business, Finance, Accounting or other related degree. CPA qualification isa bonus.
• At least 2 years’ experience in a reputable organization in accounting, finance or operations
• Comfortable and competent in working with technology. Use of Salesforce, Sage, Asana, Zoom is a plus
• Works well in a team setting.
Work Hours: 8
Experience in Months: 24
Level of Education: Bachelor Degree
Job application procedure
Interested candidates should send their CV and cover letter to infoseedea@stanford.edu
All Jobs
Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.