Summary
Date Posted: Wednesday, November 16, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Finance & Operations Associate
Specific Responsibilities
Financial Management Support
• Preparation of payment vouchers after validation of the underlying documents
• Ensure that cheques are properly delivered, and receipts are filed
• Updating the cashbooks and carrying out monthly bank reconciliations
• Recording all transactions and updating on QuickBooks
• Filing monthly statutory returns such as PAYE, NSSF, NHIF etc
• Establishing the cash requirements for the office and ensure timely accounting and replenishment of petty cash. Prepare the petty cash vouchers and ensure the supporting documents are complete.
• Ensuring that all accounts records are filed in an orderly manner.
• Assisting in the production of the monthly accounts.
• Logistical support for travel, visa applications, participation, and various bookings for our convenings and staff retreats.
• Managing the purchase, distribution, use and repairs of all office equipment e.g., computers, printer/scanner, fittings etc.
• Maintaining and managing a suitable stock of office stationery.
• Updating the fixed assets register & office equipment list and ensure safe use/custody. Ensure all our equipment and the car is insured
• Working with IT service providers ensuring that all computers have appropriate software, back-ups, and antivirus and so on.
• Overseeing all administrative filing and records, and archiving
• Providing support to the office in all administrative matters
• Managing the Office Assistant
• Undertaking any other duties that may be requested by the Director of Finance & Operations.
• Providing periodic reports for internal/external communications to the team and other stakeholders.
• Assisting the Finance team to prepare finance reports for presentation to the Board, potential donors, for reporting purposes as and when required.
• Coordinating with HR to ensure timely preparation of payroll and other staff entitlements;
• Co-signatory for payments within set limits.
• Carrying out monthly bank reconciliations
• Agent to the bank i.e. taking wire instructions and other letters to the bank, cashing cheques and depositing cash refunds;
• Maintaining open and fluid communications with all vendors and contractors.
• Any other responsibilities as assigned.
Programs and Administrative Support
• Provide logistical support for travel, participation at meetings and various bookings for convenings, and staff retreats;
• Sourcing office supplies and services;
• Monitor the work of the Office Assistant in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent;
• Ensure updating of the fixed assets register & office equipment list, and ensure safe use/custody;
• Ensure all Fund’s equipment and assets are fully insured at all times.
Financial Operations and Management
• Maintenance of documented accounting policies and procedures;
• Compute various financial reports in a timely way and in the required format.
• Liaise with the external auditors for project audits and institutional audits, and implement audit recommendations
• Assist the FOD to forecast cashflow position and available funds for investment activities;
• Monitor cash/bank balances for effective reporting.
• Ensuring compliance to statutory regulations e.g. NGO returns
• Delivering wire instructions to the bank and following up, when required.
• Assist the FOD to forecast cashflow position and available funds for investment activities;
• Monitor cash/bank balances for effective reporting.
Budgeting

Other Responsibilities
• Providing periodic reports for internal/external communications to the team and other stakeholders;
• Assisting the Finance & Operations Director to prepare finance reports for presentation to the Board as and when required;
• Maintaining open and fluid communications with all vendors and contractors;
• Any other responsibilities as assigned by the Finance & Operations Director.

Qualifications
• Bachelor’s degree in Business Studies/ Accounting or equivalent
• CPA (K)

Skills and Experience
• 4-6 years overall experience and out of which at least 1-3 years experience supervising junior roles.
• Budgeting and financial management skills.
• Working knowledge of feminist and women's rights organisations and movements;
• An appreciation of gender equality and women’s rights issues, particularly in the African settings;
• Ability to interface sensitively with people from various social, economic, political, cultural and religious backgrounds;
• Budget and financial management skills-
• Familiarity with grantmaking is an added advantage;
• Experience working with Salesforce software an added advantage.
• Good communication skills
• Strong problem solving skills and the ability to exercise sound judgement and make decisions based on accurate and timely analysis
• High level of integrity and commitment.
• Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results through effective teams.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified? Go to Urgent Action Fund-Africa on uafahrrec.peopleshr.com to apply

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