Summary
Date Posted: Saturday, September 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
• The purpose of the Finance Assistant role will be to support the program team in logistics and operational duties. He/she will support in making payments will maintain high standard of accounting and financial control to ensure compliance with EU regulations

Key Responsibilities:
Financial & Grant Management
• Petty Cash management
• Review of staff returns
• Making payments to stakeholders, staff and beneficiaries during trainings and field activities through the bulk Mpesa app, supporting the project accountant
• Initiating payment vouchers and ensuring all payments are well supported in compliance in accordance with Internal and donor procedures
• Follow up of receipts from Vendors
• Checking of purchase requisitions
• Support the distribution of various items to beneficiaries
• Support the Project Accountant in Monthly review of project Anticipated Results

Management and Donor Reporting and Compliance
• Facilitate expenditure verification exercise and institutional audits
• Support in Budget preparations
• Support the Project Accountant in Preparation of donor financial reports

Office Administration and Logistics Management
• Oversee the office management processes and ensure the office environment is clean and organised
• Preparation and Maintenance of office vehicle ROTA and fuel card management and monthly reconciliation of fuel, in liaison with the Admin & Logistics Officer
• Preparation and organize the logistical arrangements of staff when going to the field
• Maintenance of office inventory records and fixed assets register, and the custodian of all physical inventory or project materials
• Physical asset verification and provide quarterly reports
• Facilitate the office correspondences received in hard copies and manage postage/courier services to Head office
• To help in securing quotations as and when required

Key Relationships:
Essential:
• A Bachelor’s degree in Accounting / Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute
• Two years practical experience in Financial Accounting.
• Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
• Demonstrated operational and analytical skills including high level of organisational, problem solving and facilitation skills.
• Demonstrated experience in donor funded projects, undertaking risk assessments, internal audits and/or assessing internal controls.

Desirable:
• Results-orientated with excellent communication skills, as well as curiosity and initiative
• Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission, and values
• Attention to detail and the ability to produce timely and accurate reports
• Ability to work as part of team across different cultures
• Good analytical skills
• Previous experience of managing EU and/or other donor funding
• Experience working with organisations in partnership arrangements

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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