Summary
Date Posted: Friday, May 31 2024, Base Salary: Not Disclosed

JOB DETAILS:
Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business. We have a team of professional HR consultants with extensive experience in all people management issues, and we are therefore well placed to offer advice for private, public and n...

Job Description
As a Personal Assistant, you will be responsible for managing schedules, arranging appointments, coordinating travel plans, and handling administrative tasks for the Director.

Key Responsibilities
• Manage Director’s calendars and schedule appointments.
• Managing Directors phone calls and emails.
• Coordinate travel arrangements and accommodations.
• Prepare and organize meetings, including agendas and materials.
• Handle correspondence and communication on behalf of executives.
• Perform administrative tasks such as filing, data entry, and record-keeping.
• Liaise with clients, vendors, and other stakeholders on behalf of the Director.
• Assist with personal errands and tasks as required.
• Take minutes of staff meetings and any other meetings as may be requested
• Maintain confidentiality and discretion in handling sensitive information.
• Prioritize and manage multiple tasks efficiently.

Key Relationships
Internal
• Directors
• Other team members

External
• Relevant service/ product suppliers
• Banks
• Customers/clients
• Government agencies

Skill & Experience
• Bachelor’s degree /Diploma in Communication, Administration or related field
• Proven 1-2 years’ experience as a Personal Assistant or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite.
• Discretion and confidentiality.
• Ability to work independently with minimal supervision.
• Attention to detail and accuracy.

Skills
• Proficiency in Microsoft Office Suite
• Effective communication skills
• Discretion and confidentiality
• Ability to multitask and prioritize tasks
• Problem-solving capabilities
• Adaptability and flexibility
• Professionalism and interpersonal skills

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

Method of Application
If qualified share your cv to ruth@jantakenya.com by or before 4th June 2024 indicating on the subject line “Executive Assistant”



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