Vacancy title:
Estates Receptionist

Jobs at:
PMC Estates Ltd

Deadline of this Job:
6th November 2018

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 16th October 2018 , Base Salary: Nof Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:
PMC Ltd is seeking to employ a Receptionist to organize and coordinate administration duties and office procedures.
A successful receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Key Responsibilities for the Receptionist Job

•  Greet and welcome guests as soon as they arrive at the office
  
•  Direct visitors and customers to the appropriate person and office/department.
  
•  Answer, screen and forward incoming phone calls
  
•  Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  
•  Provide basic and accurate information in-person and via phone/email
  
•  Receive, sort and distribute daily mail/deliveries
  
•  Maintain office security by following safety procedures and controlling access via the reception desk
  
•  Assist in ordering office supplies and keep inventory of stock
  
•  Update calendars and schedule meetings when required
•  Keep a track record of all office requirements
  
•  Create and update records and databases with clients
  
•  When need be follow up with clients and update them of project progress
  
•  Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.
  
•  Adherence to the Company Dress Code by remaining smart and presentable
  
•  Perform other duties as may be required from time to time
  

Receptionist Job Requirements:

•  Degree or diploma in Business Studies or Any relevant field; additional certification in Office Management is a plus
  
•  Proven work experience as a Receptionist/Office Administrator or similar role
  
•  Experience in taking minutes at Board level and in accordance with regulations on minutes
  
•  Proficiency in Microsoft Office Suite
  
•  Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)
  
•  Professional attitude and appearance
  
•  Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise
  
• Must be organized, accurate, thorough, and able to monitor work for quality
  
•  Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
  
•  Must be able to prioritize and plan work activities as to use time efficiently
  
•  Multitasking and time-management skills, with the ability to prioritize tasks
  
•  Excellent customer service attitude
  
•  Should be a person of high integrity and positive values