Estate Administrative Assistant job at Superior Homes
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292 Days Ago
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Vacancy title:
Estate Administrative Assistant

[ Type: FULL TIME , Industry: Estates and Interior , Category: Admin & Office ]

Jobs at:

Superior Homes

Deadline of this Job:
Sunday, March 31 2024 

Duty Station:
Within Kenya , Nairobi, East Africa

Summary
Date Posted: Monday, March 25 2024, Base Salary: Not Disclosed

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JOB DETAILS:
Responsibilities:
• Management of tenant files, ensure all files are neat, clearly marked and all relevant correspondence and documents are filed daily.
• Preparing and issuing all cover letters according to the lease agreements and follow ups as requested by the Estate Manager.
• Ensure that all lease renewals processes are started at least 3 months prior to the expiry of the set lease/ license agreements and that they are completed timely.
• Receive and log complaints and enquiries from tenants/customers and if unable to resolve forward them to the Estate Manager.
• Assist in preparing tenants newsletters and memos.
• Follow up on all outstanding documentations such lease/licenses.
• Ensure the rent and service schedules are updated accordingly as per the lease/licenses.
• File and deliver Invoices, receipts and ensure proper record of the same for each tenant files when issued by the Finance department.
• Assist the maintenance department in sourcing and keeping record of replacement parts, fittings and consumables at Arcadia at Green Park and Superior Homes Offices.
• Prepare procurement documents and supplier invoices for the Finance department to approve and pay on time.

Requirements:
• Excellent communication skills, both verbal and written.
• Working knowledge of industry standards and regulations.
• Proven work experience as an Assistant Property Manager or similar role.
• Strong organizational and time management skills.
• Excellent interpersonal and conflict resolution skills

Work Hours: 8


Experience in Months: 12

Level of Education:
Professional Certificate

Job application procedure

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Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: Sunday, March 31 2024
Duty Station: Nairobi
Posted: 25-03-2024
No of Jobs: 1
Start Publishing: 25-03-2024
Stop Publishing (Put date of 2030): 25-03-2068
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