Summary
Date Posted: Thursday, October 07, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
About the role
The East Africa Associate will support the East Africa Director and maintain primary responsibility for strategic relationship management, communications and logistical support, as well as serve as a key liaison for communication with the global staff, Board of Directors, Acumen Partners, and other members of the Acumen community.

Specific responsibilities include:
Scheduling and Meeting Preparation:
• Arrange and ensure seamless run of the EA Director’s daily schedule, juggling multiple, simultaneous requests across multiple time zones
• Prepare and socialize all essential logistics for the EA Director’s meetings
• Support on research and preparation for external meetings, including liaising with other teams to create meeting briefings and submitting meeting notes
• Coordinate senior management and team member schedules to ensure monthly management meetings, weekly check-ins, and other recurring internal meetings
• Schedule and proactively plan recurring internal communications touch points including EA Team weekly meetings, happy hours etc

Administration:
• Prepare, submit and track EA Director’s time sheets; along with those of direct reports for approval
• Prepare and track expense reports in timely manner following travel; review and advise on expense reports for EA Director’s direct reports, following Travel & Expense Policy
• Maintain presence-at-desk in order to efficiently and expediently respond to the needs of EA Director
• Create and maintain a database to hold relevant contacts, support outreach and relationship tracking in timely manner; support data maintenance and creation of constituent and donor segmentation lists for introductions and meetings, special events, progress reports, and mailing lists for events
• Obtain necessary information and signatures for documents relating to EA Director and track to ensure proper processing and delivery
• Function as back-up to EA Administrative Associate
• Head various projects as assigned, including research, writing, designing collateral/presentations etc.

Communication:
• Serve as primary point of contact for EA Director; prioritize and escalate issues on daily and ongoing basis to maximize use of EA Director’s time and proactively resolve issues
• Monitor email traffic and inbound physical mail for EA Director to stay current on relevant matters
• Receive inbound calls for EA Director and route calls appropriately

Travel and Logistics:
• Work with relevant team members to ensure on-ground logistics are arranged and communicated; oversee all details for entire travel process from planning to on-the-ground to debriefs
• Provide clear, comprehensive travel packs including: detailed travel itinerary, logistical confirmations, diplomatic and/or medical clearance, meeting and investment context, etc.
• Forecast and obtain appropriate medical documentation, passport pages, and travel visas in advance of international trips as necessary
• Maintain accurate details for meetings in advance of travel, add to necessary calendars
• Understand travel preferences when booking flights, hotels, etc. and check to make sure these preferences are followed when possible, or communicated in advance when not possible

Qualifications & Skills
• 4-5 years of experience in professional environment. Experience as an Executive Assistant is preferred.
• Strong project management skills: demonstrated ability to take primary responsibility for execution of diverse number of projects in timely manner with limited supervision
• Proactive, demonstrated ability to anticipate needs and identify gaps before they arise, and jump in without being asked
• Exemplary interpersonal skills and ability to collaborate effectively with culturally diverse staff across geographies, functions and levels of the organization
• Excellent written and oral communication skills
• Self-reflective and aligned with Acumen values
• Complete discretion with sensitive information, both within the company and externally
• Proven mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom
• Permanent authorization to work in Kenya required

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 48

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Job application procedure
Please click on the link to apply.

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