Vacancy title:
Customer Service Officer

Jobs at:
Institute of Certified Public Accountants of Kenya

Deadline of this Job:
Friday 17th August 2018.

Duty Station:
Nairobi, Kenya

Summary
Date Posted: 8th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

The Institute of Certified Public Accountants of Kenya (ICPAK) which was established in 1978 is the professional organization for Certified Public Accountants in Kenya.
ICPAK draws its mandate from the Accountants Act No. 15 of 2008 and has been dedicated to the development and regulation of the accountancy profession in Kenya to enhance its contribution and that of its members to national economic growth and development.
In its endeavour on institutional strengthening, ICPAK is seeking to recruit dynamic, self-driven and results oriented individuals to fit in a team that will propel it to a world class professional accountancy institute.

JOB DETAILS:

The Institute of Certified Public Accountants of Kenya (ICPAK) which was established in 1978 is the professional organization for Certified Public Accountants in Kenya.
ICPAK draws its mandate from the Accountants Act No. 15 of 2008 and has been dedicated to the development and regulation of the accountancy profession in Kenya to enhance its contribution and that of its members to national economic growth and development.
In its endeavour on institutional strengthening, ICPAK is seeking to recruit dynamic, self-driven and results oriented individuals to fit in a team that will propel it to a world class professional accountancy institute.

Grade 8
Job Ref: ICPAK 009/2018
Job Summary: Offer good customer service to both internal and external customers through performance of front office / customer service activities. The Customer Service Officer shall handle member queries from calls and walk-ins and serve in a one-stop-shop model to address common / recurrent challenges that members face.

Job Profile
The Customer Service Officer shall report to the Marketing and Customer Service Manager and shall be tasked with the following:

• Manning the Reception / Front Office desk
  
• Receive incoming calls.
  
• Keeping daily logs of visitors to the Institute.
  
• Receive guests and guide them to the appropriate office/staff.
  
• Receive all letters delivered at the Reception
  
• Ensure the Reception area is neat, clean and comfortable for waiting guests.
  
• Collecting feedback
  
• Administer feedback forms to visitors to the Institute
  
• Receive and record all queries, complaints and or compliments received through telephone.
  
• Where possible, provide solutions. Where not, escalate to the concerned department/staff or to the Customer Service Manager
  
• Handle the suggestion box by ensuring it’s emptied on a regular basis and content is recorded and analyzed.
  

Supplier Relations

• Receive and record all invoices to ICPAK
  
• Acknowledge receipt to the supplier giving indicative date when payment will be ready, through telephone
  
• Forward all received invoices to the Accounts department for payment
  
• Contact suppliers to collect their payments once ready.

Member Relations

• Contact members whose letters, certificates or any other documents have been left at the reception for collection.
  
• Support in the Continous Professional Development (CPD) online update
  
• Handle the members walk in CPD related inquiries / matters.
  
• Handle Members training and development matters on registration of training, general training inquiries, etc.
  
• Receive and record all cheques to the Institute and forward them to Accounts department for receipting.
  
• Receive and record all returned invoices, statements or other documents and confirm the correct addresses for update in the database.

Perform other related duties as required

• Submitting official documents to clients e.g. letters, dispatches to couriers
  
• Taking meeting reservations

Person Profile:
Minimum Qualifications and Experience

• Three years of working experience with one (1) year relevant working experience in a large organization
  
• Academic Qualifications: Relevant Degree
  
• Professional qualifications: Computer applications
  
• The incumbent must have proficient knowledge in the following areas: Customer and Personal service, Telecommunications, Clerical procedures, Administration, Public safety and security