Summary
Date Posted: Wednesday, April 08, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the programmes of administration, conference services and public information and provides security and safety services for United Nations staff and facilities in the United Nations Office at Nairobi.
This position is in the Finance Section within the Budget and Financial Management Service of the United Nations Office in Nairobi. The incumbent reports directly to the Chief of Accounts with a dual reporting line to the Chief, Staff Pay and Benefits Section within the Human Resource Management Service. The Chief of the Payroll Unit is responsible overseeing the processing payroll payments and other staff benefits for staff administered by the United Nations Office in Nairobi. .

Responsibilities
• Manages a complete multicurrency Payroll financial operation, encompassing a wide variety of funding cases, currencies, a large value of transactions, and extensive dispersed activities.
• Approves/Confirms that proposed Payroll processing is in accordance with the Financial Regulations and Rules of the UN as well as relevant Payroll Procedures.
• Analyses accounts, reviews/prepares regular Payroll financial reports.
• Proposes/implements solutions with respect to problem transactions and irregularities.
• Ensures that accurate and complete Payroll processing, reporting and internal control systems are functioning and that all relevant records are maintained.
• Prepares monthly Payroll reports confirming accuracy of Payroll processing.
• Responds to internal/external audit observations.
• Provides substantive support to ensure timely completion and submission of separation-related documentation for pension and insurance purposes.
• Takes initiative to improve accounting processes and approaches.
• Provides data for the preparation of year-end performance reports.
• Guides, trains and supervises staff in the function.
• Performs other related duties as required.

Competencies
• PROFESSIONALISM: Knowledge of processing of multi-currency payroll. Knowledge of accounting principles, procedures and standards. Ability to apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
• Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, accounting or related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent is desirable.
• A minimum of seven (7) years of progressively responsible experience in accounting, finance, budget, administration, or related area is required.
• At least three (3) years of working experience in multi-currency payroll processing is desirable.
• Experience in developing internal controls applicable to multi-currency payroll reconciliation is desirable.
• Experience in processing global adjustments applicable to periodic benefits of a large multicurrency benefit scheme is desirable.
• Languages: English and French are the working languages of the UN Secretariat. For this position fluency in English is required. Knowledge of another UN official language is desirable.

Job Education Requirements: Not Specified

Job Education Experience: Not Specified

Work Hours: 8

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