Career Opportunities at Pwani University
Deadline of this Job: 22 March 2023
Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national un...


Registrar (Administration and Planning) Grade 15

REF: PU/ADV/01/03/2023

JOB PURPOSE:
The officer will be reporting to the Deputy Vice Chancellor (Administration, Finance and Planning) and will be Responsible for organizing, controlling, administrative and financial functions of the University.

REQUIREMENTS
Academic Qualification
The candidate must have a Ph.D. degree in any academic field.

OR

A Masters degree in Human Resource Management, Finance, Business Administration, Accounting or Law.

Other Requirements
Applicants should obtain clearance from the Higher Education Loans Board (H.E.L.B), Ethics and AntiCorruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid certificate of Good Conduct from the Kenya National Police Service.
Have high ethical standards, integrity, accountability and professionalism, and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution 2010.

Experience
Interested candidates must:-
At least twelve (12) years of continuous university service; three (3) of which must have served as Deputy Registrar (A&F) or equivalent, with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
Have sound knowledge of Financial Management and demonstrate skills of effectively coordinating and overseeing Finance and Administrative Functions in a large organization.
Have a good understanding of University functions and procedures, and experience in Financial, Human Resource and Procurement Management.
Have a proven record of successful supervisory experience in a people-oriented environment.
Be familiar with the formulation and provision of guidelines on planning and management of University services.
Demonstrate evidence of administrative leadership.
Demonstrate a clear understanding of the Universities Act 2012, Statutes, Policies and other Regulations related to Academic and Administrative functions of a University.
Have an in-depth knowledge of Quality Management Systems, Performance contracting, ISO procedures, University Administrative policies and Procedures.
Be conversant with modern Information, Communication Technology; demonstrate creativity in evolving innovative strategic management trends, and an understanding of government policies as well as Human Resource policies.

Key Responsibilities
The Officer will perform the following duties and responsibilities
Oversee the smooth running of the various sections in the Administration, Finance and Planning Division as stipulated in the Statutes.
Responsible for planning, policy formulation and general administration of the various administrative activities in the University administration
Manage various departments within the Administration, Finance and Planning Division with regard to the legal requirements and regulations governing the management and administration of University resources in general and within their respective departments.
Coordinate and monitor planning, development, maintenance and repair of existing physical infrastructure facilities.
Coordinate the development of the University Master Plan and procurement plans;
Coordinate performance contracting, measurement and monitoring, strategic planning.
Provide secretarial services to the University Management Board
Participate in preparation of the University budget.
Handle office allocation and staff housing matters.
Perform any other duty as assigned by the Head of Department

Skills
Applicants should possess the following:-
Ability to plan and adapt to change
Knowledge of financial management
Leadership Skills
Computer literacy Skills
Team building and team work.
Interpersonal Skills
Communication Skills
Managerial Skills
Organisational Skills
Have knowledge and ability to use E.R.P (Enterprise Resource Planning) systems.


Administrative Assistant Grade C

REF: PU/ADV/12/03/2023

Academic Qualifications
The candidate must have a minimum of a Bachelor’s degree in any field of study from a recognized University

Other Requirements
In addition applicants should show:
Active involvement/Continental/Regional/National/Local/Community activities

Experience
Candidates with relevant experience will have an added advantage.
In addition, applicants should;
Be registered by the relevant professional body (where applicable)
Demonstrate community involvement (e.g. Member of BOG,SMC etc.)

Knowledge and Competencies
Applicants
Must be computer literate and have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties
Should have excellent verbal and written communication skills
Should have knowledge in minute taking and writing skills
Should possess the ability to prioritize projects and attention to details
Good interpersonal skills
Team work skills
Have basic understanding in ISO

Key responsibilities
Responsibilities will include but not limited to:
To provide administrative and functional support to the relevant department/Section for the purpose of ensuring efficiency and effectiveness in operations of the specific functional areas.
Liase with immediate supervisor on a regular basis for purposes of proper planning and coordination of studies in the office to ensure that all duties are well attended to appropriately.
Assist in planning, scheduling, preparing and coordination of meetings, conferences, exhibitions and open days by handling logistics to ensure smooth operations
Assist in carrying out research/survey in various areas of interest by sourcing for data either internally or externally as directed by the supervisor to aid in decision making.
Act as point of contact for both internal and external clients to ensure customer, staff and students are attended to in an orderly fashion and that there is maximum customer satisfaction
Assist with proof reading of documents for accuracy
Data entry of information for easy analysis and generation of reports.
Assist in making written and verbal follow ups on requests and assignments for timely execution of administrative duties.
Prepare correspondences including memos and letters to relay feedback and make inquiries
Provide secretariat services to committees/boards and record keeping and minutes taking in meetings.
Provide general administrative and clerical support including mailing, scanning, faxing and copying.
Maintain a good filing system for documents and records generated
Assist in developing procedures and standards in the relevant Department/section
Perform any other duty as directed by the immediate supervisor


Clinical Officer Grade C

REF: PU/ADV/10/03/2023

This is an entry position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age,
citizenship and any other reason.

Academic Qualifications

The candidate must have a minimum of Diploma in Clinical Medicine and Surgery or its equivalent from a recognized institution. In addition the candidate must be registered with a relevant professional body.
Experience

The candidate must have a minimum of three (3) years post internship relevant work experience in a busy hospital.
Skills and knowledge

The candidate must have skills in:
Organization skills
Good interpersonal skills
Good communication skills
Team building and team work
Supervisory skills
Duties and responsibilities

Duties and responsibilities of the Clinical Officer Grade C will include but not limited to:

Examination of patients and making diagnosis
Prescribing relevant drugs for patients
Making requests for laboratory investigations
Carrying out Clinical Counselling
Referring patients for senior review or specialist test
Attending to emergency cases that may occur among Pwani University staff
May assist the nurse in suturing and intravenous drug administration
Assisting in the preparation of the hospital annual budget
Any other duty as assigned by the Head of Section/ Department


Secretary Grade A - 4 Positions

REF: PU/ADV/13/03/2023

This is an entry position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualifications
The candidate must have a Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution.
The candidate must have passed the following seven subjects offered by KNEC
Shorthand III (80w.p.m)
Typewriting III (50w.p.m)
Computerized Document Processing III
Business English III/Communication III
Office practice III
Commerce III
Office Management III/Office Administration and management III
Secretarial Duties III

In addition the candidate must have :
Certificate in computer applications from a recognized institution
Practical knowledge of ISO
Experience

The candidate should experience in carrying out the following duties and responsibilities:
Recording dictation in shorthand and transcribing it in typewritten form
Processing data
Managing e office
Security of office records, documents and equipment
Managing office petty cash
Handling telephone calls and appointments
Skills and knowledge

The candidate must have skills in:
Organisational skills
Interpersonal skills
Good communication skills
Team work
Practical knowledge of ISO
Duties and responsibilities

Duties and responsibilities of the Tourism Technician Grade C will include but not limited to:
Recording dictation in shorthand and transcribing it in typewritten form
Processing data
Managing e office
Security of office records, documents and equipment
Managing office petty cash
Handling telephone calls and appointments
Any other duty as assigned by the Head of Section/ Departmen